The employment verification process can be complicated for employers, especially when it comes to Form I-9 and E-Verify requirements and contrary to some beliefs, they are two completely different processes.
Every company is different - the products you sell, the customers you help and the workflows you use are all uniquely your own. But, no matter what type of business you run, the U.S. government still requires you to verify the employment eligibility of each team member within your organization. If you don’t, you could face hefty fines of up to $1,000 or more per employee.
HR admins are well acquainted with this fact. And they know first-hand the amount of work required to stay compliant via the traditional paper-based systems many businesses still use. From chasing down new employees and making sure they fill out their I-9 documents, to storing countless sheets of paper in overstuffed filing cabinets, the work is tedious, time consuming and prone to error.
Fortunately, HR Cloud has the digital solution to simplify the entire process.
Employee Self Service (ESS) is an available feature in most modern HRIS (Human Resources Information Systems) and allows employees to handle many HR related tasks on their own, minimizing the workload of busy HR admins. We wrote about this last week, here: Simplifying Employee Onboarding: How ESS Revolutionizes Company Productivity.
When using ESS software, like HR Cloud for payroll, specifically with ADP, it helps simplify the payment process, making this traditionally tedious, time-consuming and error prone task a breeze for your business!
Managing the on-boarding process of new employees is one of the many responsibilities under the Human Resources umbrella. And while it's a much needed and important aspect of any business, it's also very time consuming.
Thankfully, using the right employee self-service (ESS) software has made it possible to onboard your new hires quicker and easier than ever before, allowing your HR department to supercharge their productivity.
Your company has been trying to fill a critical position for a while now... After interviewing countless candidates, you've finally found the right person. Now you just need to onboard them, show them the ropes, have them fill out the necessary paperwork, etc.
For most companies, this process of filling out forms is paper-based and tedious. It takes too long, there's no efficient way to report on or recall data at a later date, and ensuring compliance to prevent costly civil penalties is a pain...
How much time and money is wasted every day collecting info on paper based forms? Wouldn’t it be great if there was a solution that would make the life of an HR administrator easier?
Now there is!
Form I-9 completion isn’t just a good idea to ensure that your employees are who they say they are. It’s federal law. If your business is investigated and is found to have improperly verified identification and employment authorization, your business can face serious civil penalties.