HR Cloud, Inc. (“HRCloud.com,” “We”, “Us”, “Our” or “the Company”) is committed to privacy protection for HRCloud.com website visitors and registrants for the Company’s events (attendees) and services (customers). This privacy statement applies to www.HRCloud.com, HR Cloud app (iOS and Android), corehr.HRCloud.com, API’s, workflows, and workmates. HRCloud.com is owned and operated by HRCloud.com. This policy also describes the choices available to you regarding our use of your personal information and how you can access and update this information. The use of information collected through our service shall be limited to the purpose of providing the service for which the Client (Employer) has engaged.
If you are a resident of the state of California, under the California Consumer Privacy Act (California Civil Code §1798.100 et. Seq. (as amended from time to time, the “CCPA”)), you have the following rights:
To submit a right to know, delete or opt-out (aka Do Not Sell My Information) request regarding Visitor Personal Information, click here. You may only make a verifiable customer request for access twice within a 12-month period. We will only use Personal Information provided in a verifiable consumer request to verify the requestor’s identity or authority to make the request.
If you submit a right to know or deletion request, HR Cloud will attempt to verify your identity with a reasonably high degree of certainty. HR Cloud will require you to sign a declaration attesting to your identity. Please see below for information on how to submit an authorized request on another’s behalf. If HR Cloud cannot verify your identity it will, in accordance with its obligations under the CCPA, decline to comply with your request.
We endeavor to respond to a verifiable consumer request within 45 days of its receipt. If we require more time (for a maximum total of 90 days), we will inform you of the reason and extension period in writing. We do not charge a fee to process or respond to your verifiable consumer request unless the request is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request. Alternatively, we may decline to respond to the request and notify you of our reason for doing so.
Depending on how a Visitor used our website or signed up for content sponsored by HR Cloud and/or one of its partners or co-sponsors, the following personal information is collected by HR Cloud:
|Category||Source||Business Purpose||Categories of Third Parties Shared With|
|Form submissions by Visitor/Lead Providers
Partners and/or Event or Content Co-Sponsors
|Provide the Service and/or Marketing||Partners and/or Event or Content Co-Sponsors
Service Providers who help us provide the Services
|Cookie Related Information*||Visitor's use of website||Website analytics/Marketing||Service Providers/third party ad networks|
If a Visitor signed up for content or an event that is offered by HR Cloud and a HR Cloud partner or co-sponsor, HR Cloud will disclose (i.e. transfer under the CCPA’s definition of a sale) the Visitor’s Personal Information to the partner or co-sponsor. The categories of personal information that may be disclosed are name, email, phone number, title, company and country. Additionally, a Visitor’s cookie related information may be disclosed to our third-party ad networks. HR Cloud does not process, sell or disclose Personal Information of minors under 16 years of age.
If a Visitor would like to use an authorized agent to exercise its rights under the CCPA, the Visitor may do so by providing either (1) a copy of Visitor’s written permission for the authorized agent to submit a request on Visitor's behalf and information sufficient to verify the authorized agent’s identity or (2) power of attorney pursuant to California’s Probate Code. HR Cloud will verify the identity of the authorized agent and require that the authorized agent sign a declaration under the penalty of perjury attesting to their designation as an authorized agent of the Visitor.
With respect to personal data received or transferred pursuant to the Privacy Shield Framework, HRCloud.com is subject to the regulatory enforcement powers of the U.S. Federal Trade Commission. HR Cloud uses standard contractual clauses, as needed, to transfer data to and from the EU.
If you are an individual in the EU or Switzerland, HRCloud.com acknowledges that you have the right to access your personal information that we have received or processed in the U.S. under Privacy Shield. HRCloud.com has no direct relationship with the individuals whose personal information it processes for its Clients. Such an individual who seeks access, or who seeks to correct, amend, or delete inaccurate data should direct his query to HRCloud.com’s Client (the data controller). HRCloud.com will assist such individuals in contacting the appropriate Client. If you are an individual in the EU or Switzerland with a direct relationship with HRCloud.com, you may direct your request to access, correct, or delete your information under Privacy Shield to security@HRCloud.com. For more information about the options for correcting inaccurate information in our systems please see “Changing your information” below.
We provide an individual opt-out choice, or opt-in for sensitive data, before we share your data with third parties other than our agents, or before we use it for a purpose other than which it was originally collected or subsequently authorized. To request to limit the use and disclosure of your personal information, please submit a written request to security@HRCloud.com
HRCloud.com’s accountability for personal data that it receives in the United States under the Privacy Shield and subsequently transfers to a third party is described in the Privacy Shield Principles. In particular, HRCloud.com remains responsible and liable under the Privacy Shield Principles if third-party agents that it engages to process personal data on its behalf do so in a manner inconsistent with the Principles, unless HRCloud.com proves that it is not responsible for the event giving rise to the damage.
In certain situations, HRCloud.com may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
In compliance with the Privacy Shield Principles, HRCloud.com commits to resolve complaints about your privacy and our collection or use of your personal information transferred to the United States pursuant to Privacy Shield. European Union and Swiss individuals with Privacy Shield inquiries or complaints should first contact HRCloud.com by email at security@HRCloud.com
HRCloud.com has further committed to refer unresolved privacy complaints under the Privacy Shield Principles to an independent dispute resolution mechanism, the BBB EU PRIVACY SHIELD. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed, please visit http://www.bbb.org/EU-privacy-shield/for-eu-consumers for more information and to file a complaint. This service is provided free of charge to you.
If your complaint involves human resources data transferred to the United States from the EU and/or Switzerland in the context of the employment relationship, and HRCloud.com does not address it satisfactorily, HRCloud.com commits to cooperate with the panel established by the EU data protection authorities (DPA Panel) and/or the Swiss Federal Data Protection and Information Commissioner, as applicable and to comply with the advice given by the DPA panel and/or Commissioner, as applicable with regard to such human resources data. To pursue an unresolved human resources complaint, you should contact the state or national data protection or labor authority in the appropriate jurisdiction. Contact details for the EU data protection authorities can be found at https://edpb.europa.eu/about-edpb/board/members_en. Complaints related to human resources data should not be addressed to the BBB EU PRIVACY SHIELD.
If your Privacy Shield complaint cannot be resolved through the above channels, under certain conditions, you may invoke binding arbitration for some residual claims not resolved by other redress mechanisms. See Privacy Shield Annex 1 at https://www.privacyshield.gov/article?id=ANNEX-I-introduction.
When you visit our Website and make a request for information or register on HRCloud.com’s Web site, the Company will collect the following personal information from you on behalf of your Employer.
When browsing HRCloud.com the Company may also collect information through the use of data-gathering tools, such as cookies and Web beacons. This information includes your web browser, your internet protocol address, any information your browser attaches to the web request, and the navigation actions you take on the Company’s Web sites.
HRCloud.com utilizes the information collected to
HRCloud.com may share personal information that you provide with organizations that work on behalf of HRCloud.com only in the ways that are described in this privacy statement.
HRCloud.com may share collected personal information with contracted service providers your Employer has optionally chosen as integration with the Company’s Services and Web Sites. These service providers are:
HRCloud.com may share customer information with other companies, including affiliates and business partners. For example, information may be shared if you express interest in a jointly offered product with one of the Company’s business partners.
HRCloud.com does not share data about HRCloud.com event attendees with business partners unless you opt-in to share such information, or you attend a Company event and your badge is scanned by one of HRCloud.com’s business partners.
Should you opt-in or have your badge scanned by a business partner your information will be subject to the privacy statement of the business partner.
HRCloud.com may disclose your personal information as required by law, such as to comply with a subpoena, or similar legal process or when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request. If HRCloud.com is involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notified via email and/or a prominent notice on our Web site of any change in ownership or uses of your personal information, as well as any choices you may have regarding your personal information.
HRCloud.com stores information about HRCloud.com visitors in the United States.
Upon request HRCloud.com will provide you with information about whether we hold any of your personal information. Customers may update or change their registration information by editing their user or organization record. To update a user profile, please log in to http://www.HRCloud.com with your registered email address. An email will be sent to update your information. To update billing information, please email support@HRCloud.com. To discontinue your account or request deletion of your information and to have the information you maintained in the Services returned to you, please email support@HRCloud.com, or click on https://corehr.HRCloud.com/PrivacyPolicy/RequestForm. We will respond to your request within 30 days.
We will retain your information for as long as your account is active or as needed to provide you services. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
When you register for an account, we will use your name and email address to send periodic emails to you transactional in nature.
We will also send you service-related email announcements on rare occasions when it is necessary to do so. For instance, if our service is temporarily suspended for maintenance, we might send you an email. You do not have an option to opt-out of these emails, which are not promotional in nature.
Our Web site includes links to other sites whose privacy practices may differ from those of HRCloud.com. HRCloud.com encourages you to read the privacy statements of other Web sites to gain an understanding of their information practices.
Technologies such as cookies or similar technologies are used by HRCloud.com and our marketing partners, affiliates, or analytics or service providers. These technologies are used in analyzing trends, administering the Web site, tracking users’ movements around the site, and gathering demographic information about our user base as a whole. We may receive reports based on the use of these technologies by these companies on an individual as well as aggregated basis.
As is true of most Web sites, we gather certain information automatically and store it in log files. This information may include internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, date/time stamp, and/or clickstream data. We link this automatically-collected data to other information we collect about you. We do this to improve the services we offer you, to improve marketing, analytics, or site functionality.
HRCloud.com collects visitors’ Internet Protocol (IP) addresses to gather non-personal information such as the region from which a visitor is located. IP addresses are also collected when users log in to the Company’s services or Web Sites.
We partner with a third party to either display advertising on our Web site or to manage our advertising on other sites. Our third party partner may use technologies such as cookies to gather information about your activities on this site and other sites in order to provide you advertising based upon your browsing activities and interests.
Certain browsers offer a do not track or DNT option. Due to a lack of defined industry standards, HRCloud.com does not currently respond to DNT preference settings. HRCloud.com will continue to monitor changes in standards.
HRCloud.com may provide comment sections and discussion boards. Information submitted in these areas may be viewed by others and may be used to send you unrequested messages. HRCloud.com is not responsible for the information you post in HRCloud.com forums.
HRCloud.com includes customer testimonials and case studies which may include quotes and comments from customers. HRCloud.com acquires consent prior to posting case studies and testimonials. To request the removal of your personal information from our blog or testimonials, contact us at support@HRCloud.com. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why.
Security measures are used by HRCloud.com to protect customer data. HRCloud.com uses advanced Internet security measures. The Company’s website is hosted in a secure server environment that uses a next-generation firewall and additional measures to prevent interference from outside sources. When you enter sensitive information (such as login credentials) on our login forms, we encrypt the transmission of that information using secure socket layer technology (https).
We follow generally accepted standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee its absolute security. If you have any questions about security on our Web Site, you can contact us at support@HRCloud.com.
HRCloud.com includes Social Media Features, such as the Facebook Like button and Twitter Follow button or interactive mini-programs that run on HRCloud.com. These Features may collect your IP address, which page you are visiting on HRCloud.com, and may set a cookie to enable the Feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on HRCloud.com. Your interactions with these Features are governed by the privacy statement of the company providing it.
Information Related to Data Collected for our Clients:
Access and Retention of Data Controlled by our Clients:
Right to be informed
Right to Access
Right to Rectification
Right to be Forgotten
Right to Restrict Processing
Right to Withdraw Consent
Right to Data Portability
Right to Object
You may also have the right to make a GDPR complaint to the relevant Supervisory Authority. A list of Supervisory Authorities is available here: https://edpb.europa.eu/about-edpb/board/members_en.
HRCloud.com reserves the right to change this Privacy Statement to reflect changes to our information practices. If changes are made to the Privacy Statement, HRCloud.com will post a notification on the Company website. If we make any material changes you will need to provide consent again.
Questions about this Privacy Statement or the information practices of HRCloud.com should be directed to the Company by email at support@HRCloud.com or by mailing HRCloud Inc, 222 North Pacific Coast Highway, Suite 2000| El Segundo, CA 90245.
Name: Blaine Ornburg