Time off tracking software

Time off that works for everyone.

Track PTO, automate accruals, route leave requests, and keep every team aligned in one clear time off calendar.

✓ No spreadsheets✓ Mobile requests✓ ADP connected

Trusted by leading companies

The time off tracking software built for every leave workflow.

From shared calendars and automated accruals to approvals and employee self-service, keep every leave workflow clear and connected.

Shared visibility

See who’s away before you approve.

Give managers one current view of vacation, sick leave, and other absences before they make a decision.

Shared team calendar
Clear coverage visibility
Upcoming absences in one view

Two colleagues reviewing a schedule beside a laptop

From request to calendar

One simple flow. Nothing falls between systems.

Employees see their real balance before they submit. Managers see coverage before they decide. HR gets a complete, audit-ready history without updating another spreadsheet.

01Employee requests leaveWeb or mobile, with the current balance visible before they submit.
02The right manager reviewsPolicy checks and team coverage are already in view.
03Everything updatesBalances, shared calendars, history, and connected systems.

Employee time off request and manager approval screen

Centralized time off dashboard with balances and requests

Livebalances and requests
in one view

Visibility without the follow-up

Give HR the full picture. Give employees self-service.

A centralized time off dashboard shows balances, pending requests, upcoming absences, and leave trends in real time.

✓Live PTO and sick leave balances
✓Department and location filters
✓Manager and employee self-service
✓Exportable time off reports

Your policies, not a template

Configure time off around how your organization actually works.

Build custom PTO and leave policies by employee group, location, department, or tenure. Set accruals, carryover limits, blackout dates, and approval chains without hard-coding your process.

See custom policies

Vacation · Full-time

Active

Accrual schedule: Per pay period
Annual allowance: 20 days
Maximum carryover: 5 days
Approval route: Direct manager

Prevent negative balancesEmployees cannot request more than available

Marketplace partner

Works with your payroll

Keep ADP for payroll. Make time off flow.

HR Cloud Time Off works alongside ADP Workforce Now® to keep employee records and approved leave connected, while giving teams a clearer way to request, approve, and plan time off.

✓Employee records stay aligned
✓Approved leave moves automatically
✓No duplicate payroll data entry

See HR Cloud + ADP View on ADP Marketplace

System of record

Workforce Now®

Employee experience

Employee recordsWorker data received

Approved time offLeave data matched

Balances alignedRecords are current

Connected to ADP Workforce Now

Customer success

What HR teams report after 90 days

Not projections. Measured outcomes from customers running distributed, frontline-heavy operations.

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Ways to connect: mobile and desktop.

“Our associates can comment, react, and provide feedback directly through the platform.”

Danielle Nickerson | Human Resource Specialist

P2P

Peer recognition across the company

2×

Ways to connect: mobile and desktop

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30%

Data accuracy improvement in three months.

“We were drowning in paper. HR Cloud digitized our compliance documentation and gave managers real visibility into their teams.”

HR Director | Behavioral Progression

8 hrs

HR saves each week onboarding new hires

66%

Efficiency gain

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24%

Improved data accuracy by 24% within three months.

“Onboard has helped us save so much valuable time and effort while increasing data accuracy.”

Kaylee Collins | HR Analyst

Hours HR saves each week onboarding new hires

65%

HR efficiency improvement

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1,200

Employees managed across client accounts.

“We have not received as great of support as HR Cloud provides with any other provider.”

Allyson Homan | Rehmann

1,200

Employees managed across client accounts

22–24

Locations across four states

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97%

Monthly active usage across all locations.

“Interim HealthCare reduced time-to-productivity for new hires by months, giving care coordinators more time with patients.”

Chief People Officer | Interim HealthCare

6 wks

Full rollout timeline

60%

Efficiency improvement

4.7On G2

4.7On Capterra

4.7/5 from 399 reviews

180+ integrations

Keep the systems you already run.

Connect payroll, productivity, recruiting, identity, and communication tools without rebuilding your stack.

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Frequently asked questions

Time off tracking software centralizes employee leave requests, PTO balances, accruals, approvals, policies, and team calendars. It replaces spreadsheets and disconnected email threads with one current record so HR, managers, and employees all see the same balances and status.

Yes. HR Cloud can manage vacation, sick leave, personal days, parental leave, unpaid time off, and custom leave types, each with its own policy, accrual schedule, and balance so the rules match how your organization actually works.

Yes. HR Cloud offers Time Off for ADP Workforce Now through the ADP Marketplace. The connection is designed to keep employee and approved leave data aligned between the two systems and reduce duplicate entry, while ADP stays your payroll system of record.

Yes. Employees can view balances and submit time off requests from web or mobile, and managers can review and approve requests without waiting to get back to a desk. Everyone works from the current balance, not a stale spreadsheet.

Yes. You can configure policies for different locations, departments, employee groups, and leave types, including accrual schedules, caps, waiting periods, carryover rules, and approval chains, without hard-coding your process.

Yes. Requests, approvals, denials, and balance adjustments are recorded, so HR can review how a decision was made and report on time off activity across teams and locations for compliance and planning.

See your time off workflow