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Platinum ADP Marketplace Partner

#1 Rated ADP Marketplace App

ADP runs your payroll.
HR Cloud runs your HR.

The definitive solution for onboarding automation, employee engagement, and time-off management. Rated 5.0 by ADP customers.

4.7On G2
Platinum ADP Marketplace PartnerG2 High Performer
4.7On Capterra

4.7/5 from 399 reviews

4.7 / 5 — 399 reviews

Connect, match, map, transform, sync

One connection. No double entry.

Illustrative workflow with fictional data. Field names, mappings and transformation rules are examples, and the exact fields depend on your ADP platform and configuration.

Trusted by leading companies

ToyotaChick-fil-APelotonAmazonBurger KingDunkin'KFCTaco BellBaskin RobbinsInterim HealthcareComfort SystemsOsmoseYMCAPizza Hut

One platform. Seamlessly connected to ADP.

HR Cloud sits alongside ADP as your workflow automation layer. New hires complete onboarding in HR Cloud. With one click, their data flows into ADP. From that point forward, every change in ADP syncs back automatically. No double entry. No spreadsheets. No gaps.

1. The Hire Trigger

Click “Hire” in Greenhouse or Lever. The event instantly triggers HR Cloud.

  • I-9 Form
  • W-4 Tax
  • Direct Deposit

2. Automated Onboarding

New hire completes I-9s, W-4s, and checklists via mobile or desktop.

ADP Workforce Now

3. One-Click ADP Push

Data flows into ADP Workforce Now instantly. No manual entry ever again.

Built for Every ADP Platform

Whether you are a small business on RUN or an enterprise on Vantage, our API integration is production-grade, secure, and ready to deploy.

Technical Capabilities

Two-way API sync

No manual file imports. Direct API connection.

Automated and on-demand

Sync on a schedule, or push a record with one click.

Comprehensive mapping

Personal info, job data, direct deposit, W-4, and emergency contacts.

Single sign-on (SSO)

Employees log in using their existing ADP credentials.

Enterprise security

SOC 2 compliant, fully encrypted data storage.

Exact fields and features depend on your ADP platform and configuration.

Customer success

What HR teams report after 90 days

Not projections. Measured outcomes from customers running distributed, frontline-heavy operations.

Toyota Material Handling
Toyota Material Handling
Read the Toyota case study
2
Ways to connect: mobile and desktop.
Toyota Material Handling
“Our associates can comment, react, and provide feedback directly through the platform.”

Danielle Nickerson | Human Resource Specialist

P2P
Peer recognition across the company
2×
Ways to connect: mobile and desktop
Behavioral Progression
Behavioral Progression
Read the Behavioral Progression case study
30%
Data accuracy improvement in three months.
Behavioral Progression
“We were drowning in paper. HR Cloud digitized our compliance documentation and gave managers real visibility into their teams.”

HR Director | Behavioral Progression

8 hrs
HR saves each week onboarding new hires
66%
Efficiency gain
Osmose Utilities Services
Osmose Utilities Services
Read the Osmose case study
24%
Improved data accuracy by 24% within three months.
Osmose Utilities Services
“Onboard has helped us save so much valuable time and effort while increasing data accuracy.”

Kaylee Collins | HR Analyst

7
Hours HR saves each week onboarding new hires
65%
HR efficiency improvement
Rehmann
Rehmann
Read the Rehmann case study
1,200
Employees managed across client accounts.
Rehmann
“We have not received as great of support as HR Cloud provides with any other provider.”

Allyson Homan | Rehmann

1,200
Employees managed across client accounts
22–24
Locations across four states
Interim HealthCare
Interim HealthCare
Read the Interim HealthCare case study
97%
Monthly active usage across all locations.
Interim HealthCare
“Interim HealthCare reduced time-to-productivity for new hires by months, giving care coordinators more time with patients.”

Chief People Officer | Interim HealthCare

6 wks
Full rollout timeline
60%
Efficiency improvement

ADP moves the data. HR Cloud finishes the paperwork.

Once employee data is in sync, HR Cloud turns the forms around it into automated workflows: custom PDF forms, profile pre-fill, approvals, e-signatures and completion tracking. Keep ADP for payroll.

The HR Cloud form builder: employee fields on the left, a company contract with employee-data merge fields on the right

Workflow status

  1. Form configured
  2. Profile data pre-filled
  3. HR section complete
  4. Awaiting employee signature
  5. Completed and filed

Your PDFs went digital. Did your HR process?

Uploading employee documents to cloud storage doesn’t fix the work around them: retyping details, chasing signatures and guessing what’s complete.

Before: manual handoffs

A typical paper-and-email process.

  1. Download the PDFHR opens the company form from a shared drive.
  2. Copy details from the HRISName, ID, title and hire date typed in again.
  3. Email the attachmentThe form lives in someone's inbox.
  4. Follow up for the signaturePrint, sign, scan, send back.
  5. File the finished copyCompletion status is unclear until someone checks.

With HR Cloud: one workflow

The same form, configured once.

  1. Configure the company formStart from your existing PDF.
  2. Pre-fill from the employee profileAvailable data populates the fields.
  3. HR completes its sectionCompany-specific details go in first.
  4. Employee reviews and signsOn any device, no printing.
  5. Completion is recordedHR sees status without chasing.

Watch a company document become an automated workflow.

One form, from upload to signed. It plays on its own. Tap any step to watch it again.

Upload, map, pre-fill, complete, sign, track

One document, one workflow, nothing to chase.

Illustrative workflow with fictional data. It simulates the experience and is not a live editor.

Everything your employee documents need to keep moving.

Custom PDF forms

Bring your existing company documents into a configurable digital workflow. Upload the PDF, place fields and reuse the form for every employee.

How to create a background form
Employee email address:[Employee Email]Employee ID:[Employee ID]

Merge fields on a company form (illustrated)

Employee data pre-fill

Reuse available employee data instead of typing the same details on every form. Fields that aren’t in the profile stay open for HR or the employee.

Available field types and prefill
EMPLOYEE FIELDSAccount EmailEmployee IDFirst NameDepartmentFull NameLocationPositionStart DateStatus
Employee form
Full nameJordan Lee
DepartmentOperations
PositionWarehouse Supervisor
Start dateOct 5, 2026

Employee fields in the form builder (illustrated)

Multi-person document workflows

Route one document through HR, managers and employees in the order you set. The manager step appears only in workflows that need it.

Configure signing orders
Page 1PermissionsDetail BuilderWorkflowsSettings
1HR completes fields
2Manager reviewsOnly if required
3Employee signs
Completed

Electronic signatures and acknowledgements

Employees review, acknowledge and sign from a phone or computer. No printing, no scanning, no emailed attachments.

Electronic signatures at HR Cloud

Document status and follow-up

See which tasks are complete and which documents still need attention, so follow-up doesn’t depend on someone’s memory.

How chained tasks work

Tracker and reminder shown are illustrative.

Equipment and policy acknowledgements

EmployeeStatusAction
AOAmara OkaforCompleted
JLJordan LeeCompleted
DPDev PatelAwaiting HR
LOLuis OrtegaViewed
MTMei TanakaViewed
Reminder sent to Dev Patel (example)

Controlled employee access

Decide who completes each field. Sensitive information uses dedicated field types, so it isn’t treated like an ordinary text box.

Permissions follow HR Cloud’s documented field types. Confirm the exact access rules for your use case in a demo.

Page 1PermissionsDetail BuilderWorkflowsSettings
ProfileFilled from the employee record.
HR onlyCompleted by HR before it is sent.
EmployeeReviewed, entered or signed by them.

A place for documents isn’t the same as a process for completing them.

File storage and workflow tools solve different problems. Most HR teams need both.

Comparison of general file storage and HR document workflow
CapabilityGeneral file storageHR document workflow
Uploading documentsYesYes
Mapping employee dataUsually manualProfile fields pre-fill forms
Designating field ownersNot typicalHR, manager or employee
Sequenced approvalsVariesConfigurable signing order
Electronic signaturesVaries by toolBuilt in
Completion trackingChecked by handStatus per employee
Built around HR processesGeneral purposeYes

Looking for definitions? Read our document management glossary.

Why ADP clients choose HR Cloud

Workmates is the better choice for organizations that prioritize employee connection, communication, and culture.

Centralized engagement hub

Unify updates, recognition, and communication in one platform for better employee connection.

Seamless ADP integration

Enable secure single sign-on and unified access across systems without disruption.

Social recognition features

Encourage peer recognition and collaboration to strengthen workplace culture.

Custom employee profiles

Create personalized directories with skills, achievements, and employee insights.

Advanced communication tools

Send targeted updates and enable real-time messaging across teams.

Automated engagement surveys

Run pulse surveys and campaigns to measure and improve employee experience.

180+ integrations

Turnkey integrations with all your favorite tools.

Our HR solutions integrate with the third-party tools you already know and love. Recruiting, applicant tracking, payroll, background checks, and more. HR Cloud has you covered.

See All Integrations →

Frequently asked questions

HR Cloud connects to ADP Workforce Now through a direct API connection. New hires complete onboarding in HR Cloud, you push the approved record to ADP, and supported changes made in ADP sync back to HR Cloud. Which fields sync depends on your ADP configuration.
Pricing depends on your headcount, the modules you use and your ADP platform, so there is no single number. Book a demo and HR Cloud will scope it with you.
HR Cloud lists ADP Workforce Now, ADP Vantage HCM, ADP Lyric, ADP RUN, ADP TotalSource and ADP Next Gen. Capabilities vary by platform, so confirm the exact scope for yours in a demo.
Yes. HR Cloud is a Platinum ADP Marketplace Partner and is rated 5.0 by ADP customers.
ADP runs payroll. HR Cloud adds onboarding automation, employee engagement and recognition, time-off management and configurable document workflows around it, without replacing payroll.
To remove double entry and give employees and managers a modern experience while ADP stays your system for payroll. HR Cloud does not process payroll.
It helps HR teams store, organize, route and track employee documents. Workflow-based systems also pre-fill forms, route approvals, collect signatures and show which documents are outstanding. See the glossary.
Yes. The background form builder works from a PDF and lets you place fields on it. Very complex PDFs should be reviewed with HR Cloud first. How to create a background form.
Yes, where the data exists in the employee profile. Fields that are not in the profile stay open for HR or the employee. Field types and prefill.
Yes. HR Cloud supports configurable signing orders, including HR-first. Configure signing orders.

ADP is a trademark of ADP, Inc. HR Cloud integrates with payroll providers and does not process payroll. Product visuals use fictional data and illustrate the intended experience. Features and integration scope vary by plan and configuration.

Ready to scale your workforce? Schedule your demo today

HR Cloud helps enterprises simplify, automate, and engage their workforce with our all-in-one HR solution. Let us show you how HR Cloud can streamline your HR processes, improve efficiency, and drive engagement across your entire workforce.

Book Your Free Demo