Simplify I-9 Compliance

E-sign capabilities let new hires sign important forms and documents anywhere, anytime, and on any device. With E-Forms, HR teams can convert any existing PDF into a digital form or create customized electronic forms to store, organize, and centralize employee data and personnel files.

HR Cloud solves these issues with a modern I-9 compliance solution. As part of our industry-leading Onboarding solution, our I-9 software automates the process of collecting I-9 forms and then integrates this workflow with the Department of Homeland Security’s E-Verify system. I-9 forms are then cross-checked with the appropriate government departments for full compliance.

I-9 compliance requires you to retain all employee records for three years after their hire date. Attempting to print, archive, and retrieve so many paper forms inevitably leads to wasted time, lost productivity, and compliance headaches. Yet with HR Cloud, all of your information is stored digitally, all in a solution that is protected by industry-leading security capable of meeting GDPR and other data privacy regulations.

Above all else, HR Cloud understands that every company is unique and that you have your own specific needs when it comes to I-9 compliance. This is why our I-9 and employment eligibility solution is completely customizable. Create your own process, including specific workflows, team members, checklists, and reminders, to improve onboarding and I-9 compliance efforts.

Every step of the new hire process is fully documented, including specific actions related to I-9 compliance. All of the information is stored online and audit trails and compliance reporting make it easy to show the appropriate steps were taken.

So much hiring and onboarding now happens remotely. HR Cloud offers online access to I-9 forms and documents and uses e-Signatures to help any employee complete the process, wherever they happen to be.

Did you know you have to comply with Section 3 of the U.S. Citizenship and Immigration Services when reverifying and rehiring, even for something as innocent as a name change? HR Cloud makes this part of any hiring or verifying workflow so nothing is ever missed—and you’re in full compliance.

HR teams and hiring managers can quickly summarize the approval status of each employee’s I-9 form using detailed reports in our comprehensive dashboard. Or if you have different reporting requirements, more detailed reports are also available--in just one click--delivering powerful insights in real time.