I-9 compliance made effortless

4. What documents are acceptable for Form I-9 verification?

Employees can present documents from List A (identity + employment authorization) or a combination of one from List B (identity) and one from List C (employment authorization).

5. Can Form I-9 be completed electronically?

Yes. Electronic I-9 systems allow employers to collect signatures, verify information, and securely store records while remaining fully compliant with federal regulations.

6. How does I-9 verification work for remote employees?

Employers can complete I-9 verification remotely using authorized representatives or compliant digital verification tools like HR Cloud’s remote I-9 verification feature.

7. How long must employers retain Form I-9?

Employers must keep Form I-9 for three years after the date of hire or one year after employment ends—whichever is later. After that, the form can be securely deleted.

8. What should I do if I discover errors on a completed I-9?

If an error is found, draw a single line through the incorrect information, enter the correct data, and initial and date the correction. Never use correction fluid or erase details.

9. What are the penalties for I-9 non-compliance?

Penalties range from $252 to $2,789 per form, and repeated violations can lead to higher fines or criminal charges. Automated solutions help prevent these costly risks.