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I-9 Compliance Software, Made Simple
With HR Cloud, hiring teams can add I-9 documentation and E-Verify tasks directly into any onboarding workflow, making sure nothing is missed and simplifying your compliance efforts.
Book Your Free DemoTrusted by leading companies focused on employee culture and experience
Compliance made easy:
A better E-Verify workflow for employment eligibility.
Anywhere, Anytime Access to I-9 Forms
In the past, I-9 forms existed on paper and too often, were an afterthought or forgotten entirely. Now, our digital, fillable I-9 documents can be completed anywhere, any time, on any device. With HR Cloud, your new hires can complete, e-sign, and submit I-9 forms, even before they start their first day. Once your new hire submits their forms, all of this information is automatically stored and submitted for approval in the E-Verify Program. The entire workflow is automated, saving time and ensuring compliance.
No More Chasing Paper!
E-sign capabilities let new hires sign important forms and documents anywhere, anytime, and on any device. With E-Forms, HR teams can convert any existing PDF into a digital form or create customized electronic forms to store, organize, and centralize employee data and personnel files.
A Modern I-9 Compliance Solution
HR Cloud solves these issues with a modern I-9 compliance solution. As part of our industry-leading Onboarding solution , our I-9 software automates the process of collecting I-9 forms and then integrates this workflow with the Department of Homeland Security’s E-Verify system. I-9 forms are then cross-checked with the appropriate government departments for full compliance.
Keep Your Data Secure
I-9 compliance requires you to retain all employee records for three years after their hire date. Attempting to print, archive, and retrieve so many paper forms inevitably leads to wasted time, lost productivity, and compliance headaches. Yet with HR Cloud, all of your information is stored digitally, all in a solution that is protected by industry-leading security capable of meeting GDPR and other data privacy regulations.
Customizable and Complete
Above all else, HR Cloud understands that every company is unique and that you have your own specific needs when it comes to I-9 compliance. This is why our I-9 and employment eligibility solution is completely customizable. Create your own process, including specific workflows, team members, checklists, and reminders, to improve onboarding and I-9 compliance efforts.
Complete documentation and audit support for compliance reporting
Every step of the new hire process is fully documented, including specific actions related to I-9 compliance. All of the information is stored online and audit trails and compliance reporting make it easy to show the appropriate steps were taken.
Online Access for Remote Teams and Employees
So much hiring and onboarding now happens remotely. HR Cloud offers online access to I-9 forms and documents and uses e-Signatures to help any employee complete the process, wherever they happen to be.
Reverification and Rehiring in Accordance with Section 3
Did you know you have to comply with Section 3 of the U.S. Citizenship and Immigration Services when reverifying and rehiring, even for something as innocent as a name change? HR Cloud makes this part of any hiring or verifying workflow so nothing is ever missed—and you’re in full compliance.
Powerful Reporting and Analytics
HR teams and hiring managers can quickly summarize the approval status of each employee’s I-9 form using detailed reports in our comprehensive dashboard. Or if you have different reporting requirements, more detailed reports are also available--in just one click--delivering powerful insights in real time.
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Touchless Process
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E-Sign and E-Forms
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Automatic E-Verify
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Safe & Secure
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Completely Customizable
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Audit Support
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Access for Remote Teams
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Reverification & Rehiring
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Summaries & Reporting
Safe & Secure
Avoid Fines and Penalties
Did you know that every company operating in the U.S. is required to complete each new hire’s I-9 documentation within three days? Failure to comply can lead to costly penalties and fines of up to $1,000 per employee.
Many companies still try to meet this requirement using manual, paper-based approaches during the onboarding process. Yet too often, I-9 compliance can slip through the cracks, leaving the entire organization at risk.
Automated onboarding that works for you
Complete onboarding capabilities, complete business results.
We Work with Awesome HR Professionals All Over the World.
“I can’t say this enough: Without HR Cloud®, we could not have communicated important project information or demonstrated that we could take on an increased workload. We now provide real-time workforce statistics and productivity reports that have helped us win more projects.”
Shirley Garcia
Auditing and Operations Administrator
Medlinks Cost Containment, Inc. and Medlinks Staffing, LLC.
“Our hiring managers now have a reliable system that is easy to navigate. Our HR team can actively monitor the process, and assist if needed, but Onboard has helped them save so much valuable time and effort while increasing data accuracy. All of this has helped us improve compliance and gives us a powerful tool to achieve even more results in the future.”
Kaylee Collins
HR Analyst
Osmose Utilities Services, Inc.
“Interim Healthcare SLC needed HR technology, and we’re pleased with the results we’ve gained from HR Cloud®'s solutions for recruiting, onboarding, and employee engagement. Yet it’s an opportunity for all Interim franchises. It would be so great if each franchise owner could implement similar solutions to replace legacy systems that might not work as well as they should.”
Michael Hawkins
Franchise Owner
Interim Healthcare SLC
Helpful Resources from HR Cloud® Team
Latest Product Updates, Trends in Industry and Useful Tips
Buyer’s Guide to Innovative Onboarding Technology
This guide was designed to help you navigate through those difficult tasks and help determine the right software for your organization.
Integrations with All
Your Favorite Tools
Onboard is just the beginning. Our powerful suite of onboard software helps with every step of the employee cycle and integrates with all of your favorite third party tools. Recruitment, applicant tracking, performance management, payroll, background checks—HR Cloud has got hiring covered. Explore the integrations here, and experience what your HR workflow should look like.
Chat with an HR Process Consultant for free today!
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Enterprise-Grade Security
HR Cloud® takes data privacy very seriously and works hard to meet security requirements on every solution we offer. When it comes to safeguarding employee data, offering the latest tools and protection, and helping you comply with the strictest regulations, your security is our top concern.
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