Simplify I-9 Compliance

With HR Cloud, hiring teams can add I-9 documentation and E-Verify tasks directly into any onboarding workflow, making sure nothing is missed and simplifying your compliance efforts.

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Compliance made easy:
A better E-Verify workflow for employment eligibility.

Anywhere, Anytime Access to I-9 Forms

In the past, I-9 forms existed on paper and too often, were an afterthought or forgotten entirely. Now, our digital, fillable I-9 documents can be completed anywhere, any time, on any device. With HR Cloud, your new hires can complete, e-sign, and submit I-9 forms, even before they start their first day. Once your new hire submits their forms, all of this information is automatically stored and submitted for approval in the E-Verify Program. The entire workflow is automated, saving time and ensuring compliance.

I-9 Forms
No More Chasing Paper!

E-sign capabilities let new hires sign important forms and documents anywhere, anytime, and on any device. With E-Forms, HR teams can convert any existing PDF into a digital form or create customized electronic forms to store, organize, and centralize employee data and personnel files.

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A Modern I-9 Compliance Solution

HR Cloud solves these issues with a modern I-9 compliance solution. As part of our industry-leading Onboarding solution, our I-9 software automates the process of collecting I-9 forms and then integrates this workflow with the Department of Homeland Security’s E-Verify system. I-9 forms are then cross-checked with the appropriate government departments for full compliance.

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Keep Your Data Secure

I-9 compliance requires you to retain all employee records for three years after their hire date. Attempting to print, archive, and retrieve so many paper forms inevitably leads to wasted time, lost productivity, and compliance headaches. Yet with HR Cloud, all of your information is stored digitally, all in a solution that is protected by industry-leading security capable of meeting GDPR and other data privacy regulations.

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Customizable and Complete

Above all else, HR Cloud understands that every company is unique and that you have your own specific needs when it comes to I-9 compliance. This is why our I-9 and employment eligibility solution is completely customizable. Create your own process, including specific workflows, team members, checklists, and reminders, to improve onboarding and I-9 compliance efforts.

Customizable and Complete
Complete documentation and audit support for compliance reporting

Every step of the new hire process is fully documented, including specific actions related to I-9 compliance. All of the information is stored online and audit trails and compliance reporting make it easy to show the appropriate steps were taken.

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Online Access for Remote Teams and Employees

So much hiring and onboarding now happens remotely. HR Cloud offers online access to I-9 forms and documents and uses e-Signatures to help any employee complete the process, wherever they happen to be.

Online Access
Reverification and Rehiring in Accordance with Section 3

Did you know you have to comply with Section 3 of the U.S. Citizenship and Immigration Services when reverifying and rehiring, even for something as innocent as a name change? HR Cloud makes this part of any hiring or verifying workflow so nothing is ever missed—and you’re in full compliance.

I-9 form
Powerful Reporting and Analytics

HR teams and hiring managers can quickly summarize the approval status of each employee’s I-9 form using detailed reports in our comprehensive dashboard. Or if you have different reporting requirements, more detailed reports are also available--in just one click--delivering powerful insights in real time.

Analytics
Happy employees on avoiding penalties
Avoid Fines and Penalties

Did you know that every company operating in the U.S. is required to complete each new hire’s I-9 documentation within three days?
Failure to comply can lead to costly penalties and fines of up to $1,000 per employee.

Many companies still try to meet this requirement using manual, paper-based approaches during the onboarding process. Yet too often, I-9 compliance can slip through the cracks, leaving the entire organization at risk.

Automated onboarding that works for you

Complete onboarding capabilities, complete business results.

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Provide Remote Onboarding

  • Digital documents
  • Personalized portals
  • E-signature-enabled forms
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Eliminate Manual Onboarding

  • Automated emails
  • Step-by-step workflows
  • Notifications and reminders
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Make Their First
Day Great

  • New hire self-onboarding
  • Payroll and tax forms
  • Complete paperwork
    before Day 1
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Fast, easy compliance

  • Compliance checklists & alerts
  • Customizable, fillable forms
  • Reporting & auditing

We work with awesome HR professionals all over the world.
Hear what they have to say about us.

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Buyer’s Guide to Innovative Onboarding Technology

This guide was designed to help you navigate through those difficult tasks and help determine the right software for your organization.

Integrations with All
Your Favorite Tools

Onboard is just the beginning. Our powerful suite of onboard software helps with every step of the employee cycle and integrates with all of your favorite third party tools. Recruitment, applicant tracking, performance management, payroll, background checks—HR Cloud has got hiring covered. Explore the integrations here, and experience what your HR workflow should look like.

Chat with an HR Process Consultant for free today!

Have a question on how HR Cloud can help streamline your administrative processes? Sign up to speak to a real human and HR technology expert, who'd love to chat!

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Enterprise-Grade Security

HR Cloud takes data privacy very seriously and works hard to meet security requirements on every solution we offer. When it comes to safeguarding employee data, offering the latest tools and protection, and helping you comply with the strictest regulations, your security is our top concern.

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Data Security GDPR Ready