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Calculate Your Workmates ROI
See real savings based on your actual data. Industry-standard calculations, zero inflation.
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Real-Time Results
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Your Organization
Select Modules to Calculate
Toggle modules on/off to customize your ROI calculation
How many times do employees get recognized monthly across your entire organization?
This includes all types of recognition: manager praise, peer recognition, awards, etc.
Your Current State
Current Recognition: 5 /month
Per Employee Rate: 0.05 /employee
With HR Cloud Workmates
Projected Recognition: 35 /month
Per Employee Rate: 0.35 /employee
What is your current annual employee turnover rate?
For Other, the industry average is 20%.
Your Current State
Turnover Rate: 20%
Employees Leaving: 20 /year
Replacement Cost: $500,000
With HR Cloud Workmates
Projected Turnover: 18%
Employees Leaving: 18 /year
Replacement Cost: $450,000
Current Annual Cost
$500,000
Turnover replacement costs
Projected Annual Cost
$450,000
With Workmates
Annual Savings
$50,000
Per Employee: $500
Total Annual ROI
$60,715
Per Employee
$607
Your Workmates Investment
Monthly Subscription
$399/month
Annual Subscription
$4,788/year
One-Time Implementation
$250
(Training, setup, onboarding)
Total Year 1 Investment
$5,038
Year 2+: $4,788/year
Includes unlimited users, mobile app, all features, customer success support
Your Complete Workmates ROI
Annual Value from Enabled Modules
$60,715
Minus Annual Investment
-$4,788
Net Annual ROI
$55,927
ROI Percentage
1,110%
Payback Period
1 month
Per Employee Net Benefit
$559/year
Recognition & Engagement Module Analysis
| Metric | Current | With Workmates | Change |
|---|---|---|---|
| Annual Turnover Rate | 20% | 18% | -2% |
| Employees Leaving Annually | 20 | 18 | -2 |
| Cost per Replacement | $25,000 | Same | Same |
| Total Replacement Costs | $500,000 | $450,000 | -$50,000 |
Your organization experiences 20% annual turnover in the Other sector, where average replacement costs are $25,000 per employee (50% of annual salary per SHRM methodology). Based on your current recognition frequency, we project a conservative 2% reduction in turnover through increased employee engagement. This represents 2 fewer employees leaving annually.
Communication & Reach Module Analysis
| Metric | Current | With Workmates | Change |
|---|---|---|---|
| Follow-ups per Announcement | 2 | 0 | -100% |
| Annual Admin Hours (Follow-ups) | 60 hrs | 0 hrs | -60 hrs |
| Deskless Employees Missing Messages | 40% | 5% | -87.5% |
| Weekly HR Inquiries | 25 | 19 | -25% |
Your team sends 5 announcements monthly, each requiring 2 follow-ups. With Workmates push notifications achieving 95% open rates, follow-ups are eliminated, saving 60 hours annually. Additionally, 30 deskless employees currently miss 40% of communications. The mobile app reduces this to 5%. Self-service resources reduce HR inquiries by 25%. At $35/hour for loaded HR costs, total annual savings.
Surveys & Feedback Module Analysis
| Metric | Current | With Workmates | Change |
|---|---|---|---|
| Response Rate | 35% | 55% | +20% |
| Hours to Create Survey | 5 hrs | 1 hr | -4 hrs |
| Hours to Analyze Survey | 8 hrs | 2 hrs | -6 hrs |
| Additional Annual Responses | — | +40 | +40 |
Survey administration currently requires 5 hours per survey for creation and 8 hours for analysis, totaling 26 hours annually at $35/hour = $910. Workmates templates and automated reporting reduce this to 3 hours per survey. Response rates improve from 35% to 55% through mobile access, generating 40 additional responses annually valued at $15 each.
ROI Projection Over Time
| Year | Investment | Value Generated | Net ROI | Cumulative ROI |
|---|---|---|---|---|
| Year 1 | $5,038 | $60,715 | $55,677 | $55,677 |
| Year 2 | $4,788 | $64,358 | $59,570 | $115,247 |
| Year 3 | $4,788 | $66,787 | $61,999 | $177,246 |
| Totals | $14,614 | $191,860 | $177,246 | |
Year 1 includes one-time implementation costs. Years 2-3 show modest improvements (6% Year 2, 10% Year 3) as user adoption matures and processes optimize. These are conservative growth estimates based on typical enterprise software adoption curves.
Our Calculation Methodology
Turnover Cost Calculations
Employee replacement costs calculated at 50% of annual salary, per SHRM benchmarking data. Industry-specific salary data from Bureau of Labor Statistics. Turnover rates from LinkedIn Workforce Reports and industry associations. We apply 10-12% turnover reduction based on Gallup research showing engaged employees are significantly less likely to leave. Maximum reduction capped at 25% of current rate.
Communication Time Savings
HR administrative time valued at $35/hour (loaded cost including benefits). Time estimates: announcement preparation (1.5 hours), follow-up messages (0.5 hours each), inquiry handling (0.2 hours each). Email reach rates 60-70% per Mailchimp industry data. Push notification open rates 90-95% per mobile marketing benchmarks. Deskless workforce communication miss rate reduced from 40% to 5% based on HR Cloud customer data.
Survey Administration
Survey response rate improvements based on mobile accessibility research from Gallup (20-30% improvement). Time savings from templates and automation based on HR Cloud customer benchmarks. Response value of $15 each represents conservative estimate of actionable feedback leading to process improvements or retention actions. Industry average survey creation time: 5-8 hours; analysis time: 8-12 hours.
Conservative Approach
All calculations use lower bounds of research-supported ranges. Maximum improvement caps prevent unrealistic projections. Industry-specific adjustments account for different labor markets and workforce characteristics. We prioritize accuracy over impressive numbers—your actual results should meet or exceed these conservative estimates with proper implementation.
ROI calculations are estimates based on your specific inputs, published industry research, and conservative assumptions. Actual results will vary based on implementation approach, user adoption rates, organizational culture, and other factors. Salary and turnover data from Bureau of Labor Statistics and LinkedIn. Engagement research from Gallup State of the American Workplace. Replacement cost methodology from SHRM. This calculator uses lower-bound estimates to provide realistic projections. Results are for estimation purposes only and do not constitute a guarantee. We recommend discussing your specific situation with an HR Cloud specialist.
Organizations using Workmates achieve measurable success
Discover how businesses like yours drive engagement, boost productivity, and close communication gaps with Workmates.
“The custom storefront and points-based rewards helped us personalize recognition without extra admin work.”
Pauline Rogers | Senior HRIS and payroll manager
20%
Increase in employee engagement with Workmates
65%
Percentage of participation rate
400
Employee recognitions given in the last 30 days
“It gave us one source of truth. Everyone—from HR to team leads—now knows exactly where to go for the latest updates.”
Danielle Nickerson | Human Resource Specialist
1000+
Posts uploaded to Workmates in first 6 months
6
Weeks from kickoff to platform rollout
23%
Percentage of reduction in all-staff emails
“Fortecom has connected employees across five countries, boosted recognition, and made internal information more accessible.”
Fortenova Group Leadership
97%
Active every month on Workmates
59%
of employees use the Workmates mobile app
21%
Percentage of reduction in all-staff emails
“We have created a culture of two-way and open communication, which we will strive to maintain in the future.”
Jamnica Leadership
80%
Active user adoption rate
50%
Initial phase activation of users
1,000+
Employees across the organization
“The functionality of Workmates has proven to be more effective for Livermore Pets needs compared to Workplace.”
Jessica Mayer | Office Manager
25%
Percentage of reduction in all-staff emails
90%
of employees use the Workmates mobile app
98%
adoption rate across their workforce.
Frequently asked questions
Can the calculator account for large organizations?
Yes! The Workmates ROI Calculator is designed to handle organizations of all sizes, from SMBs to large enterprises.
How accurate are the ROI estimates provided?
The calculator provides estimates based on your inputs and industry benchmarks. Actual results may vary depending on user adoption and specific organizational factors.
What modules are included in the ROI calculation?
The calculator covers recognition and engagement, communication and reach, surveys and feedback modules, and their potential cost savings.
Will the calculator provide suggestions to improve ROI?
Yes, the calculator provides suggestions on areas where HR Cloud's Workmates can help reduce costs, improve engagement, and boost employee retention.
How does the Workmates ROI calculator help reduce employee turnover?
The calculator estimates how increased recognition and engagement can lead to a reduction in employee turnover, thus saving on replacement costs.
Does the calculator consider external HR costs like software subscriptions?
Yes, the ROI calculator can factor in HR-related costs, including software subscriptions, to provide a comprehensive savings estimate.
What industries can benefit from using the ROI calculator?
The calculator is useful for industries like healthcare, manufacturing, education, retail, technology, and more, providing tailored ROI calculations based on your sector.
Can I save my results from the calculator for future reference?
Yes, you can save your results for future reference and share them with your team or HR decision-makers.
Is there a cost to use the Workmates ROI Calculator?
No, the Workmates ROI Calculator is completely free to use and provides real-time estimates based on your inputs.
How long does it take to get my ROI estimate?
The process is quick and typically takes only a few minutes to input data and receive your customized ROI estimate.
Can I schedule a demo after using the ROI Calculator?
Yes, after viewing your ROI results, you can easily book a free demo of HR Cloud’s Workmates platform to learn how it can help you achieve the estimated savings.
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