Streamline offboarding with HR Cloud’s comprehensive solution

Name: Offboard
Rating: 4.7 (47 reviews)
Author: HR Cloud

Offboarding employees doesn’t have to be a time-consuming, complex process. HR Cloud’s Offboarding solution automates the entire journey, ensuring seamless transitions and protecting your company’s assets and data.

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Trusted by industry leaders in every sector

Why offboarding matters

Every employee departure is an opportunity to strengthen your organization.

One Last Touchpoint

Don't let an exit be a breakdown in your employer brand — provide a respectful, organized goodbye.

Risk & Compliance

Avoid data leaks, policy violations, or miscommunications that arise from haphazard exits.

Insight into Turnover

Exit interviews and analytics give HR actionable insight into retention issues.

Operational Continuity

Ensure access is revoked, equipment is returned, and teams are informed — with none of the manual busywork.

Core features & benefits

How HR Cloud's offboarding software surpasses basic task lists.

Custom exit portals

Deliver a branded, employee-facing portal that centralizes final pay documents, COBRA or benefits info, exit surveys, and thank-you messages — all automated.

Dynamic workflows & approvals

Model conditional workflows (resignation vs termination), chain approvals, and smart task assignments so nothing slips through the cracks.

Digital documents & e-forms

Convert existing PDFs or create custom forms, map signatures, and centralize all exit paperwork securely.

Automated notifications & transparency

Notify stakeholders (IT, legal, team leads) automatically, and broadcast exit changes to relevant groups without over-sharing.

Data integration & export

Easily sync data between payroll, HRIS, ATS, and other systems through built-in integrations or APIs. Push or pull employee details, documents, and updates in real time—keeping everything connected and eliminating silos.

Reporting, analytics & exit surveys

Track reason-for-leave trends, tenure, or departmental exits. Capture feedback via optional surveys for actionable insights.

Use cases & scenarios

Handle resignations, retirements, or terminations with ease. HR Cloud lets you customize offboarding workflows for any situation—ensuring every exit is consistent, compliant, and smooth.

Voluntary resignation

Trigger notice workflows, send exit portal, and schedule exit interviews.

Termination

Enforce 'rip cord' steps: revoke access, retrieve assets, and capture manager feedback.

Layoffs & reductions

Scale exit processes with templated execution and reporting.

Internal transfers

Manage role change offboarding with minimal friction.

Organizations using HR Cloud achieve greater success

Discover how organizations like yours are transforming their businesses with HR Cloud. Learn more about how we’re helping our clients improve efficiency, productivity, and business results.

“We now provide real-time workforce statistics and productivity reports that have helped us win more projects.”

Shirley Garcia | Auditing and Operations Administrator

96%

Monthly active usage

70%+

Mobile onboarding completion rate

70+

Workflows managed by HR, not IT

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“Resulting in increased overall efficiency, finishing the onboarding process 3 times faster.”

Nicole Minard | CEO

30%

Improved data accuracy by 30% within three months.

Hours HR saves each week onboarding new hires

66%

HR efficiency improvement

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“Onboard has helped us save so much valuable time and effort while increasing data accuracy.”

Kaylee Collins | HR Analyst

24%

Improved data accuracy by 24% within three months.

Hours HR saves each week onboarding new hires

65%

HR efficiency improvement

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“One of the standout aspects of HR Cloud is its responsive and knowledgeable support team.”

Meghan | HR Coordinator

10,000+

Employees onboarded via HR Cloud

75%+

Mobile onboarding completion rate

80+

Workflows managed by HR, not IT

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“We’re pleased with the results we’ve gained from HR Cloud’s solutions for recruiting, onboarding, and employee engagement.”

Michael Hawkins | Franchise Owner

97%

Monthly active usage

Weeks from kickoff to platform rollout

60%

HR efficiency improvement

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Frequently asked questions

What is employee offboarding and why does it matter?

Employee offboarding is the process you follow when someone leaves your company—voluntarily or involuntarily. It matters because how you handle exits affects your employer brand, exposes you to security or compliance risk, and provides insight into why people leave

Which tasks are typically involved in offboarding?

Tasks often include: revoking system & physical access, retrieving company assets, transferring knowledge, final payroll/benefits processing, and capturing exit feedback.

How can software help streamline offboarding?

Software automates workflows (so nothing is missed), handles document signing and storage, triggers stakeholder notifications (HR, IT, legal), integrates with other systems (HRIS/payroll/IT), and gathers analytics (exit reasons, trends) for improvement.

What should I look for in an offboarding solution?

Key features: customizable workflows for different exit types (resignation, termination, transfer), branded exit portal for the employee, digital documents/e-forms, automated notifications, integrations with your HRIS/IT systems and robust reporting/analytics.

How does offboarding impact employer brand and retention?

Departing employees can become ambassadors—or detractors. A respectful, structured exit leaves a positive impression. Also, exit interviews and analytics help you understand retention issues and proactively fix them.

Can offboarding workflows differ based on type of exit?

Yes. For example: on a voluntary resignation you might trigger certain notice period tasks, while for termination you might have immediate access revocation, asset retrieval etc. The workflow should adapt rather than be “one size fits all”. Your solution supports that flexibility.