Onboarding new employees is a process that takes place at the start of employment with an organization, and it usually lasts around four weeks.
To provide a healthy onboarding experience, it's essential to familiarize the new employee with their new workplace and help them to get comfortable with their new job.
You can achieve the employee onboarding process by introducing them to some of your most essential practices and policies, like how you communicate with customers or how you do invoices and submit work reports. To help your new employee learn and improve their productivity as soon as possible, here are ten things you can teach them during onboarding that can create a healthy work environment.
How do you efficiently train new employees?
This article will look at the ten best employee onboarding practices, which is a part of the employee onboarding program that will boost employee productivity and increase retention
1. Introduce them to your team
During a hiring process, when hiring a new employee, it's very important to welcome them to your team. Your culture is hugely important, so showing them what it looks like is one of their first steps into your company. Introduce them to everyone by having each of your employees share about themselves. It can help break up some ice and ensure that they feel like a genuine part of your team
2. Explain company rules
When you are onboarding new hires, it's easy to get so excited about a new pair of eyes that you forget to give them some crucial information. But when you skip over giving them a clear breakdown of what is and isn't acceptable at work, you risk making your company look unprofessional—or even worse, an unsafe place to work.
Make sure you have clearly outlined policies regarding both written and unwritten expectations before bringing on your new employee. And make sure everyone knows about them. Also important: Explain how to submit time-off requests or send an email request for more supplies without committing a major faux pas.
3. Make their first day memorable.
On the employees’ first day, your new joiner will be excited to start working at your company. For many, that means excitement and optimism. When you're planning their first day on the job, keep those emotions in mind and design a great first experience for them. Here are some tips:
4. Give them a tour of your office.
Introduce your new employee to other staff members and answer any questions they may have. You should also show them how to access different departments, where they can get help with specific tasks, and your company handbook.
An organization can assign a mentor for such an activity. Your organization may also have additional protocols that you should explain, such as confidentiality or expense-reporting procedures. If you work in a physical space and your new hire is starting soon, give them a tour of their office or cubicle before they begin so they don't feel confused on their first day.
Even HR professionals can also introduce new employees to office staff.
5. Explain what they need to get done first
In addition to what you do as a manager, you must explain your expectations for new hires. The first 90 days are vital, and that time period should be used to teach them what they need to do before starting their job on their own. As a manager, you should provide a list of job duties and job responsibilities that a new employee should perform.
Schedule at least two weekly meetings in which all of your team members share tasks for completing, whether assigning work or delegating duties. Ideally, each session will end with a checklist of who's responsible for what over the next week. Always provide an employee handbook for noting daily routines or important tasks.
6. Assign them an important task
Teaching someone new to a company, department or job site isn't always easy. If your new hire's role is critical to your business, you have an even more significant challenge. Since mistakes and confusion can lead to lost time, money, and productivity (not to mention the loss of faith in your leadership), you must make sure they get up to speed quickly.
7. Spread out the paperwork
Make it a habit to assign or hand over necessary paperwork when an employee is hired. They can review and sign documents when they have time to focus on them and won't be left scrambling in their first week. The same goes for welcome kits: If you send out things like company swag, checklists, or other welcome package items right off the bat, your new hires will feel supported right from day one—and more likely to work productively.
8. Start building up their relationship with you.
Even though it's just a small thing, being nice is always a good idea. However, as you are helping them get started, make sure to focus on building up their relationship with you. It's important for them to feel like they can trust you and turn to you if they need anything. If they feel comfortable talking to you and know that they can always ask for help, then your first week will be all about getting them acclimated.
9. Put them in touch with other coworkers if needed.
A new employee needs to get acquainted with their team as soon as possible. A great way to do that is through an effectively onboard buddy. If you have a large group, you can ask one of your established workers to act as a guide and help them learn how your office operates by teaching them tricks of their trade—and getting them acclimated in turn. So, if you want two employees who work well together to hit it off, they need to spend time together.
Discuss more personal details, like their background
It can be helpful to start a conversation with a new employee by addressing any questions they may have about their role, job description, and department. If you're leaving room for them to ask questions, try out a question like What are some things you want to learn more about? Be sure to make yourself available when it comes time for meetings and projects. Being accessible will set them up for success in other areas of their workday.
No matter how good they are or how much experience they have, every new employee needs cyber security training to perform well in their new job.
Some of your best hires might be those that require more education. Please make sure your team and you are prepared for them by implementing these easy steps during onboarding. They'll quickly become productive and valuable members of your company.
A well onboard employee can effectively contribute to the company and adopt the company’s culture easily.
About Author: This article is written by our marketing team at HR Cloud. HR Cloud is dedicated to providing powerful solutions for your HR teams and creating an exceptional employee experience. Our aim is to help your company improve employee engagement, onboarding, and to save you valuable time!