Calculate Your Workmates ROI

See real savings based on your actual data. Industry-standard calculations, zero inflation.

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Real-Time Results

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Your Organization

Number of Employees

Industry

Currency

Select Modules to Calculate

Toggle modules on/off to customize your ROI calculation

How many times do employees get recognized monthly across your entire organization?

This includes all types of recognition: manager praise, peer recognition, awards, etc.

5 recognitions/month

Your Current State

Current Recognition: 5 /month

Per Employee Rate: 0.05 /employee

With HR Cloud Workmates

Projected Recognition: 35 /month

Per Employee Rate: 0.35 /employee

What is your current annual employee turnover rate?

For Other, the industry average is 20%.

20 % annual turnover

Your Current State

Turnover Rate: 20%

Employees Leaving: 20 /year

Replacement Cost: $500,000

With HR Cloud Workmates

Projected Turnover: 18%

Employees Leaving: 18 /year

Replacement Cost: $450,000

Current Annual Cost

$500,000

Turnover replacement costs

Projected Annual Cost

$450,000

With Workmates

Annual Savings

$50,000

Per Employee: $500

How many company-wide announcements or messages do you send per month?

Include newsletters, policy updates, company news, and other all-employee communications

5 announcements/month

Your Current State

Communication Volume: 5 /month

Typical Reach: 60-70% of employees

Employees Missing: 35 per announcement

With HR Cloud Workmates

Reach with Workmates: 95% of employees

Employees Missing: 5 per announcement

Improvement: +30% reach

On average, how many follow-up messages are needed per announcement to reach everyone?

Include reminders, re-sends, and repeat communications

2 follow-ups/announcement

Your Current State

Follow-ups: 2 per announcement

Monthly Time: 5 hours

Annual Cost: $2,100

With HR Cloud Workmates

Follow-ups Needed: 0

Time Saved: 100%

Annual Savings: $2,100

What percentage of your employees work in deskless or mobile roles?

Employees who don't regularly access email or desktop computers

30 % deskless

Your Current State

Deskless Employees: 30

Miss Rate: 40% of communications

Annual Impact: $5,760

With HR Cloud Workmates

Miss Rate: 5%

Reduction: 87.5%

Annual Savings: $5,040

How many HR-related questions or requests does your HR team receive per week?

Include questions about policies, benefits, time-off, payroll, and general inquiries

25 inquiries/week

Your Current State

Weekly Inquiries: 25

Annual HR Time: 260 hours

Annual Cost: $9,100

With HR Cloud Workmates

Projected Inquiries: 19 /week

Reduction: 25%

Annual Savings: $2,275

Current Annual Cost

$16,960

Communication admin + missed impact

Projected Annual Cost

$7,545

With Workmates

Annual Savings

$9,415

Per Employee: $94

How many employee surveys do you conduct per year?

Include engagement surveys, pulse surveys, annual reviews, exit surveys, and feedback requests

2 surveys/year

What is your typical survey response rate?

Percentage of employees who complete surveys when sent. Industry average is 30-40%.

35 % response rate

Your Current State

Response Rate: 35%

Responses per Survey: 35

Annual Responses: 70

With HR Cloud Workmates

Projected Rate: 55%

Responses per Survey: 55

Additional Voices: +40 /year

How many hours does your team spend creating and distributing one survey?

Include time to write questions, set up the survey, test it, and send to employees

5 hours/survey

How many hours to analyze and report on results from one survey?

Include time to compile data, create reports, identify trends, and share findings

8 hours/survey

Your Current State

Creation Time: 5 hrs/survey

Analysis Time: 8 hrs/survey

Annual Cost: $910

With HR Cloud Workmates

Creation Time: 1 hr/survey

Analysis Time: 2 hrs/survey

Time Savings: $700

Current Annual Cost

$910

Survey administration time

Projected Annual Cost

$210

With Workmates

Annual Savings

$1,300

Plus Response Value: $600

Total Annual ROI

$60,715

Your Workmates Investment

Monthly Subscription

$399/month

Annual Subscription

$4,788/year

One-Time Implementation

$250

(Training, setup, onboarding)

Total Year 1 Investment

$5,038

Year 2+: $4,788/year

Includes unlimited users, mobile app, all features, customer success support

Your Complete Workmates ROI

Annual Value from Enabled Modules

$60,715

Minus Annual Investment

-$4,788

Net Annual ROI

$55,927

ROI Percentage

1,110%

Payback Period

1 month

Per Employee Net Benefit

$559/year

Recognition & Engagement Module Analysis

Metric	Current	With Workmates	Change
Annual Turnover Rate	20%	18%	-2%
Employees Leaving Annually	20	18	-2
Cost per Replacement	$25,000	Same	Same
Total Replacement Costs	$500,000	$450,000	-$50,000

Your organization experiences 20% annual turnover in the Other sector, where average replacement costs are $25,000 per employee (50% of annual salary per SHRM methodology). Based on your current recognition frequency, we project a conservative 2% reduction in turnover through increased employee engagement. This represents 2 fewer employees leaving annually.

Annual Savings from This Module: $50,000

Communication & Reach Module Analysis

Metric	Current	With Workmates	Change
Follow-ups per Announcement	2	0	-100%
Annual Admin Hours (Follow-ups)	60 hrs	0 hrs	-60 hrs
Deskless Employees Missing Messages	40%	5%	-87.5%
Weekly HR Inquiries	25	19	-25%

Your team sends 5 announcements monthly, each requiring 2 follow-ups. With Workmates push notifications achieving 95% open rates, follow-ups are eliminated, saving 60 hours annually. Additionally, 30 deskless employees currently miss 40% of communications. The mobile app reduces this to 5%. Self-service resources reduce HR inquiries by 25%. At $35/hour for loaded HR costs, total annual savings.

Annual Savings from This Module: $8,715

Surveys & Feedback Module Analysis

Metric	Current	With Workmates	Change
Response Rate	35%	55%	+20%
Hours to Create Survey	5 hrs	1 hr	-4 hrs
Hours to Analyze Survey	8 hrs	2 hrs	-6 hrs
Additional Annual Responses	—	+40	+40

Survey administration currently requires 5 hours per survey for creation and 8 hours for analysis, totaling 26 hours annually at $35/hour = $910. Workmates templates and automated reporting reduce this to 3 hours per survey. Response rates improve from 35% to 55% through mobile access, generating 40 additional responses annually valued at $15 each.

Annual Savings from This Module: $2,000

ROI Projection Over Time

Year	Investment	Value Generated	Net ROI	Cumulative ROI
Year 1	$5,038	$60,715	$55,677	$55,677
Year 2	$4,788	$64,358	$59,570	$115,247
Year 3	$4,788	$66,787	$61,999	$177,246
Totals	$14,614	$191,860	$177,246

Year 1 includes one-time implementation costs. Years 2-3 show modest improvements (6% Year 2, 10% Year 3) as user adoption matures and processes optimize. These are conservative growth estimates based on typical enterprise software adoption curves.

Our Calculation Methodology

Turnover Cost Calculations

Employee replacement costs calculated at 50% of annual salary, per SHRM benchmarking data. Industry-specific salary data from Bureau of Labor Statistics. Turnover rates from LinkedIn Workforce Reports and industry associations. We apply 10-12% turnover reduction based on Gallup research showing engaged employees are significantly less likely to leave. Maximum reduction capped at 25% of current rate.

Communication Time Savings

HR administrative time valued at $35/hour (loaded cost including benefits). Time estimates: announcement preparation (1.5 hours), follow-up messages (0.5 hours each), inquiry handling (0.2 hours each). Email reach rates 60-70% per Mailchimp industry data. Push notification open rates 90-95% per mobile marketing benchmarks. Deskless workforce communication miss rate reduced from 40% to 5% based on HR Cloud customer data.

Survey Administration

Survey response rate improvements based on mobile accessibility research from Gallup (20-30% improvement). Time savings from templates and automation based on HR Cloud customer benchmarks. Response value of $15 each represents conservative estimate of actionable feedback leading to process improvements or retention actions. Industry average survey creation time: 5-8 hours; analysis time: 8-12 hours.

Conservative Approach

All calculations use lower bounds of research-supported ranges. Maximum improvement caps prevent unrealistic projections. Industry-specific adjustments account for different labor markets and workforce characteristics. We prioritize accuracy over impressive numbers—your actual results should meet or exceed these conservative estimates with proper implementation.

ROI calculations are estimates based on your specific inputs, published industry research, and conservative assumptions. Actual results will vary based on implementation approach, user adoption rates, organizational culture, and other factors. Salary and turnover data from Bureau of Labor Statistics and LinkedIn. Engagement research from Gallup State of the American Workplace. Replacement cost methodology from SHRM. This calculator uses lower-bound estimates to provide realistic projections. Results are for estimation purposes only and do not constitute a guarantee. We recommend discussing your specific situation with an HR Cloud specialist.

Frequently asked questions

Can the calculator account for large organizations?

Yes! The Workmates ROI Calculator is designed to handle organizations of all sizes, from SMBs to large enterprises.

How accurate are the ROI estimates provided?

The calculator provides estimates based on your inputs and industry benchmarks. Actual results may vary depending on user adoption and specific organizational factors.

What modules are included in the ROI calculation?

The calculator covers recognition and engagement, communication and reach, surveys and feedback modules, and their potential cost savings.

Will the calculator provide suggestions to improve ROI?

Yes, the calculator provides suggestions on areas where HR Cloud's Workmates can help reduce costs, improve engagement, and boost employee retention.

How does the Workmates ROI calculator help reduce employee turnover?

The calculator estimates how increased recognition and engagement can lead to a reduction in employee turnover, thus saving on replacement costs.

Does the calculator consider external HR costs like software subscriptions?

Yes, the ROI calculator can factor in HR-related costs, including software subscriptions, to provide a comprehensive savings estimate.

What industries can benefit from using the ROI calculator?

The calculator is useful for industries like healthcare, manufacturing, education, retail, technology, and more, providing tailored ROI calculations based on your sector.

Can I save my results from the calculator for future reference?

Yes, you can save your results for future reference and share them with your team or HR decision-makers.

Is there a cost to use the Workmates ROI Calculator?

No, the Workmates ROI Calculator is completely free to use and provides real-time estimates based on your inputs.

How long does it take to get my ROI estimate?

The process is quick and typically takes only a few minutes to input data and receive your customized ROI estimate.

Can I schedule a demo after using the ROI Calculator?

Yes, after viewing your ROI results, you can easily book a free demo of HR Cloud’s Workmates platform to learn how it can help you achieve the estimated savings.