Hiring in more than one state?
Pick the states where you hire. Get one onboarding plan with every deadline, form and notice, already dated for your next start day.
Free. No account. About a minute.
Where are you hiring?
Point at a state to see its new hire reporting window. Click to add it to your plan.
Your onboarding plan
3 states: California, Georgia, New York.
Run onboarding the same way at every location.
HR Cloud assigns the tasks, collects the forms and e-signatures, and keeps every new hire on track, wherever they start.
Book a demoReferences
- Federal law: 42 U.S.C. 653a, new hire reporting
- HHS Administration for Children and Families: multistate employers
- HHS Administration for Children and Families: state contacts and requirements
- Symmetry: New Hire Requirements by State (March 2025)
- Alabama Department of Workforce: new hires
- Georgia: O.C.G.A. 19-11-9.2 (reference copy)
- Idaho Department of Labor: report new hires
- Iowa Code 252G.3 (1997 copy)
- Kentucky: KRS 405.435
- Maine DHHS: new hire FAQ
- Massachusetts: report new hires
- Mississippi: State Directory of New Hires, law
- Rhode Island Office of Child Support Services: new hire reporting
- Vermont Department of Labor: new hire reporting requirements
- USCIS Form I-9 instructions (copy hosted by University of West Florida)
- New York State Department of Labor: Notice of Pay Rate
- Required handouts to a new hire, California (January 2026)
- Cast and Crew: State tax withholding forms (January 2026)
- ProPay: States requiring state-specific W-4 forms
- Tesseon: W-4 withholding requirements and forms by state (2023)
- UCLA Payroll: states withholding requirements
- USCIS: Form I-9, Employment Eligibility Verification
- IRS: About Form W-4, Employee's Withholding Certificate
- California EDD: Paid Family Leave pamphlet (DE 2511)
- California EDD: State Disability Insurance pamphlet (DE 2515)
- New York State Tax Department: Form IT-2104
- California EDD: Form DE 4, Employee's Withholding Allowance Certificate
How we checked this
Reporting windows marked as confirmed come from a state agency page or statute we read directly. Everything else shows the standard 20-day window, which is the federal maximum, and matches the Symmetry state table published March 2025. Where sources disagree, the plan says so and uses the shorter date. Withholding form names appear only where several payroll guides agree. Last reviewed October 21, 2026. This is general information, not legal advice. Rules change, so confirm with your state agency before you rely on a date.