Following the worldwide lockdown as a result of the coronavirus, a lot of companies have had to adopt the remote work style. This adoption led to a discovery that could not have been uncovered in a thousand years; it had benefits for both employees and employers. Employees could enjoy a better work-life with a flexible work structure. Employers also benefited from the fact that employees were happy. They were able to gain more by spending less. Just as remote work has its pros, it also has its cons and one significant problem of remote work was the transitioning process.
It took time to set up the remote work environment and workers had to learn how to communicate and work from home effectively with one another. Getting existing workers to adapt to a remote work environment might be quite easy, what could be more difficult is remote employee onboarding and training new hires. If you have such problems in your business, this article will teach you five practices to do your onboarding process remotely.
1. Early Preparation:
From the time when you are conducting the hiring process, you need to begin to prepare for the arrival of your new remote hires. You need to consider certain conditions. Understand the employees will be working from home and because they are new employees, they might not have an active workspace or the right items to do your company’s work effectively. You need to decide whether you will provide what your remote workers need or you will add it to their payment later. To make this easier, show the employees a list of all that they will need to work effectively and ask them if they have anything from the list or if they need to add any other thing to the list. This will help you know what you need to put in place before the employees’ arrival.
2. Virtual Onboarding Materials:
It is normal for you to be used to the traditional onboarding process but you need to adopt a new way of onboarding new employees. Gathering all your onboarding materials - contracts, employee handbook, company’s policies, and others, and making a soft copy should be part of your onboarding program. You can also help employees track their progress with the onboarding process, make videos of everything that they need to learn in modules. This way, employees will be able to ask questions from modules that they do not understand and managers can easily answer them. Creating these learning modules might be a bit difficult but you can contract the job to a Professional Employer Organization(PEO) like PEOs in Georgia. These companies can help create learning modules for any job position, even that of a sales rep.
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3. Virtual Welcoming:
Now, you can no longer take the new employees from office to office to introduce them to all members of staff. So what do you do? Set up virtual meetings! Set up meetings during breaks for new employees to get familiar with their co-workers and superiors. You can also give them the company’s organogram so that they do not have a hard time trying to remember who is who.
4. Frequent Communication:
From time to time, make sure that the new employees are communicating with their team and other people in the company so that they feel part of the team and feel comfortable. If they do not communicate, it will be hard to build a relationship and it will affect the general productivity. Hold meetings with the new employees to know if they are experiencing any problems and how they match with the other team members. Slowly you will also figure out whether they fit with the rest of the employees and whether they match the company culture. You can also ask them to turn on their video during conference meetings to make them settle in properly so you become aware of their onboarding experience. Since employees are not able to meet face to face, online meetings and daily communication are essential in team building and creating healthy remote team relationships, that’s why many businesses use slack channels to organize their communication.
5. Feedback Channel:
Getting feedback, whether from customers or employees, is a way to figure out problems and come up with solutions. Feedback will show you places where your new employees have problems. There are different ways in which you can collect feedback from your new employees. You can use surveys, meetings, or performance tracking software. You should also encourage them and make your employee feel appreciated whenever they get their task done!
The sooner you can train your new employees to get familiar with your work culture, the better for the company. This is why it is very essential to know the best practices which you can adopt to complete your effective onboarding plan. Training employees remotely can be less stressful if you plan and do it the right way. Apply the practices explained above in your onboarding process and you will be able to get new employees to easily catch up.
Author Bio: This article is written by our marketing team at HR Cloud. HR Cloud is a leading provider of HR solutions, including recruiting, onboarding, employee engagement, and intranet software. Our aim is to help your company improve employee engagement, employee productivity, and to save you valuable time!