Incorporating an intranet into your company’s business model is a way to streamline operations while ensuring reliable communication among staff and team members. But that’s just the tip of the iceberg.
We all rely on our team in the workplace. Whether it’s to vent about a difficult customer, blow off some steam, or overcome project hurdles. Having the right intranet infrastructure encourages team collaboration, helping workmates feel more comfortable relying on each other for support to hit business quotas.
What is a Corporate Intranet?
Before implementing an intranet of your own, it's important to familiarize yourself with the concept. A corporate intranet is a virtual hub that stores a variety of programs, communication tools, and other collaboration software that is accessed by team members daily.
Workmates by HR Cloud is an social intranet, it includes everything you need in company intranet to improve employee engagement.
Advantages of a Corporate Intranet
While it is not always required to have a corporate intranet in place for any working business, there are numerous advantages that come along with doing so, such as:
Streamline communications: Use communication tools and hubs that are right for your team members and the level of communication you require from everyone each day.
Mobile device access: Work remotely from anywhere with a smartphone device or another device that is connected to the internet.
Useful as a CMS: A corporate intranet is extremely useful as a Content Management System. Improves accessibility for all team members to manage their respective jobs using one central location.
Monitor and track productivity: With the use of AI and a fully-integrated corporate intranet, you will gain valuable insight into the productivity of staff and team members. Provide reward systems and incentivizes to ensure morale remains boosted and employees feel satisfied in their current positions.
5 Best Practices to Maximize your Intranet
1. Integrated Work-Based Social Feed
A fully-integrated workplace social feed is a great way to inspire internal communications among team members and anyone who currently works for you. Creating a central hub in which employees can communicate internally with their own team members as well as any other employee of your company is a way to streamline the process of communicating. Benefits of using an integrated workplace social feed include:
Cut Out the Use of 3rd Party Apps: Using one central intranet social feed eliminates the need for a third-party desktop or mobile apps, such as Slack or Windows Teams.
Create Segmented Teams: Segment workers into teams based on departments and the level of security or clearance an individual has while on the job.
Monitoring Sentiment Analysis: Implement sentiment-tracking technology to oversee how employees feel about a particular policy, change, or even about their role altogether.
2. Create a Recognition Program
Another way to put AI and a corporate intranet to work for you is to boost morale within the intranet itself. Including the option for employees to provide their peers with digital "kudos", "claps", or even virtual rewards is a great way to keep lines of communication open at all times.
Implementing this type of system is also a great way to gauge which topics are generating the most buzz and surrounding conversation. Workmates offers an all in one solution to offer your employees recognition and rewards.
3. Open Workplace Topics and Posts for Feedback
If you want to encourage conversation and engagement among your staff and team members, consider opening the workplace forum topic and posts for all. Not only will an open forum allow employees to provide genuine feedback to help the company grow, but it can also serve as a safe location for those who are disgruntled to share their grievances.
Opening your central forum for employees to share their feedback can help to implement useful improvements while eliminating unnecessary tasks or other workplace guidelines that are currently in place. Allowing your employees to freely speak their minds will help them feel more comfortable doing so without the fear of retribution. If one of your main goals is to inspire your own company's communication, it is important to act as a leader who is open-minded and understanding. Some of the benefits of opening your workplace forum to all employees and staff members include:
Gauge wants and needs: Discover the wants and needs of those who work for you to determine what improvements may be necessary to facilitate these changes.
Learn about problem areas: At times, any business owner is likely to encounter issues. An open forum provides employees with the opportunity to share their grievances with the hopes of seeing improvements in the near future. Providing open dialogue can also help employees take more pride in their work, incentivizing them to try harder when they are on the job.
Get to know who works for you: Creating a sense of community among your workers can help them to feel more comfortable with you and more prideful when it comes to their jobs. The more satisfied someone feels at work, the more likely they are to put their best foot forward in just about any position.
Social Intranet Software that Encourages Employee Communication
Finally, a Better Intranet Experience Your Employees Will Love.
4. Use a Centralized Hub
Using a centralized hub, or CMS for your company's intranet is a way to remove guesswork when it comes to managing your current employees and/or staff members. A CMS makes it easier to manage different hubs necessary to run your business, whether you are managing a digital newspaper or an international retail chain. Using an integrated CMS can help oversee which areas of your business require attention while also providing data and feedback that is most valuable to your business model in real time.
The intranet also functions as a localized project management tracker and repository of information, in case you prefer not to use cloud-based repositories or project management tools like Confluence.
5. Take Advantage of Real-Time Analytics
While there is plenty to offer when it comes to implementing a CMS, or Content Management System into your own workplace, it's important not to underestimate the power of monitoring analytics in real time. Real-time data is extremely insightful and can help you to learn more about your company's needs for communication as well as individual preferences.
Using a centralized CMS is a way for you to quickly gather, organize, and utilize data for future campaigns, promotions, and even product development projects.
Understanding the role that corporate intranets play in all industries in society is integral for any corporate leader today. Implementing inspirational intranet solutions for your own company can ultimately result in significantly improved methods of communication, conducting business, and ultimately, generating revenue.
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This article is written by a marketing team member at HR Cloud. HR Cloud is a leading provider of proven HR solutions, including recruiting, onboarding, employee communications & engagement, and rewards & recognition. Our user-friendly software increases employee productivity, delivers time and cost savings, and minimizes compliance risk.