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7 Best Tools for a Successful Employee Onboarding Process

7 Best Tools for a Successful Employee Onboarding Process
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Although it’s now easier than ever for HRs to outreach and hire new talents via LinkedIn automation tools, statistics show that one in four new employees quit the job within the first six months. A major reason behind it is the poor onboarding employees undergo once they sign the job contract (Gallup). In fact, 93% of employees confirm that onboarding experience affects their decision whether to stay with the company or not. 

How do you provide an outstanding onboarding experience to secure better employee retention? Instead of overwhelming them with outdated HR software, multiple tools, or worse - tons of manual work - introduce them to your company’s culture and processes in a modern and seamless way via proper onboarding technology

In this article, we will review top 7 HR tools that can help you provide a pleasant onboarding experience both for the new candidates and your current staff.

Attracting the best candidates 

Before you begin the onboarding process, you need to make sure you have the best talents joining you. This is where advanced LinkedIn automation tools come to the scene. It allows you to launch email campaigns via smart automated sequences and thereby get in touch with most relevant prospects from your industry. Once you have a big pool of candidates, it is much easier to complete the selection process and start onboarding. 

This brings us to the 7 best HR tools that can help you make the onboarding process seamless. Let’s take a look!

1. HR Cloud

HR Cloud is a provider of HR solutions covering all the stages of employee management, including recruiting, onboarding, employee communications and engagement, and rewards. 

It automates all manual paperwork, making it suitable for remotely working employees. It also offers fully customizable forms that any HR could configure according to the business needs. What’s more, you can send these forms to new employees ahead of time so when they come on their first day, they are ready to start working. 

The best part of the tool is the online portal where employees easily access information related to the company culture, mission and vision, goals, training videos, a letter from the CEO, and more. When all employees are aware of all of these, they can easily turn into advocates of the brand. 

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2. Trainual

Training new employees is one of the most important stages of onboarding. When done right, it sets a solid ground for new hires to feel comfortable and productive. Trainual does just that - it’s an onboarding tool that specializes in streamlined training of new employees. They even call it “business playbook software”. It enables participants to quickly learn who does what in the company, thanks to clearly defined roles and responsibilities accessible to anyone. 

Trainual allows employers to track who’s reviewed the company policies and who hasn’t as well as test if employees understand the important highlights.

In short, it’s best for building your own digital playbook with all the processes and policies and training teams and new hires from a single tool. 

3. SaplingHR

Sapling is a highly customizable HR platform that can be easily synced with other tools such as Slack. It can also be integrated with the G Suite – making it convenient to sync data across calendars, sheets, and more. 

One feature that caught our attention allows you to turn “modular products” on and off. This way you can experiment with new processes for different teams and locations. Test what works and what – not, and adapt.

Sapling covers the whole process from onboarding to offboarding and exit. It’s best for companies that are scaling fast, operate remotely or have to coordinate processes among various teams located in different places all over the world. 

The employee offboarding process

To learn more about the employee offboarding process, read our blog

4. Freshworks

Freshteam is an HR tool specifically dedicated to onboarding starters. It helps you manage the recruitment and onboarding, time-off, HR workflows, and employee data – all in one place. It claims to reduce the recruitment time by 75%, the onboarding – which normally takes weeks – down to less than a week, and the recruitment costs – down by 50%. 

The tool allows you to assign and monitor onboarding tasks, and send alerts and reminders to all who are involved. It’s best for a company of any size that needs seamless coordination between employees and customers from around the world. 

5. BambooHR 

BambooHR focuses “less on formalities and more on creating better first days” for newcomers. They understand how stressed out new employees are during their first days at work, so their software aims to simplify the onboarding process, thus relieving stress and making an outstanding first impression of the company. 

BambooHR is an HR platform covering the whole nine yards – from Applicant Tracking System (ATS) for the hiring process, to onboarding, payroll, time-off, time tracking, performance management, employee satisfaction, data, and analytics. It’s specifically designed for small to medium-sized companies looking for an affordable, simple, consistent, and yet comprehensive HR tool to handle new and existing employees. 

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6. Personio

The team behind Personio understands the importance of a flawless onboarding process that makes new employees feel at home from day one. It’s the only way newcomers can start being productive almost immediately. 

Personio is a massive platform offering different solutions that cover the whole recruitment process from the very start to an exit, including travel and expense management. They even have a marketplace with tools they are compatible with and can easily sync data with. The marketplace is split into categories varying from candidate assessment to relocation management, Name a tool and they will have it.

The platform aims to be a one-stop-shop for all HR and employee management needs so it could be useful for both small and large enterprises. 

7. Helpjuice

Helpjuice lets you centralize all your onboarding documents into a single place. Its main advantage is its knowledge base that enables new employees to self-train at their own pace. They even have a “Google-like” search option. 

The knowledge base is highly customizable and everyone can contribute via easy authoring and content formatting. Participants can also publish multiple versions, collaborate and comment directly from the article, control the access, restore older versions, and observe analytics showing who read what and whether they found it helpful. 

Helpjuice is best for product managers, training managers from large companies, and business owners of small startups. 

Final thoughts

Onboarding is the last stage of the hiring process and should never be overlooked. This is the time when you introduce new employees to your company culture and affirm their positive impressions during the recruitment process. In this article, we’ve talked about tools for automating this process so that you can reduce time, cost, and stress while improving employee satisfaction. 

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Author Bio

Stefan Smulders is a SaaS entrepreneur and a founder of the world's safest software for LinkedIn automation - / He’s enjoying his family life in the Netherlands being a proud father of a lovely 4-year old son Steef.


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