HR Cloud and ADP Workforce Now: Integrated Onboarding

Apr 03, 2018
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Shouldn’t HR Be Easy? 

You’ve asked yourself this as you find 2004’s W2’s in an old cardboard box previously marked "Dog Toys" in Sharpie.

You’ve asked yourself this when you missed your alma mater in the final four for a late-March data entry overhaul. 

And you’ve definitely asked yourself this after the sixteenth email you’ve sent Sam in Accounting asking him to please fill out his direct deposit form.

We’ve swapped many similar customer stories over drinks with our ADP cohorts.

Which is why, over the last year, we’ve directly integrated with ADP’s Run and Workforce Now solutions. Delivering an efficient, appealing onboarding experience and taking care of admin tasks shouldn’t be mutually exclusive. In fact, we and ADP agreed that one should simplify the other.

The onboarding process involves many groups, has strict legal compliance requirements, and is one of the first ways a new employee experiences the company. HR Cloud allows users to automate these complex processes with full audit tracking and reporting, all while giving our new team members a modern, convenient experience.

That’s why, with HR Cloud’s ADP integration, mid-sized businesses of up to one thousand employees will enjoy seamless data flow from HR Cloud to ADP.

Simply activate Onboard’s New Hire feature and your ATS’ candidate info becomes new hire employee info in Onboard. Then, watch as that information - direct deposit, personal info etc - migrates directly into WFN. This simple functionality eliminates duplicate data snafus, manual data entry and paper-based systems of information storage.

Shirley Garcia
Auditing and Operations Administrator of Medlinks Cost Containment, Inc. and Medlinks Staffing, LLC.

“I can’t say this enough: Without HR Cloud, we could not have communicated important project information or demonstrated that we could take on an increased workload. We now provide real-time workforce statistics and productivity reports that have helped us win more projects.”

That’s right: you can sell that filing cabinet taking up 80% of the space in your office and buy a pinball machine for the break room. Or turn it into a coffee bar. Or let Pam from Acquisitions finally teach that origami workshop using old performance reviews. The sky's the limit.

Onboard’s Form Builder gives users the ability to create dynamic, multipurpose forms at a moment’s notice with an easy-to-use, drag-and-drop interface. Plus, transform paper documents into electronically fillable PDFs with e-signature capability.

PII-encrypted document storage and personalized access permissions combined with WFN’s robust security protocols grant admins an extra layer of security and oversight over the onboarding process.



Let’s Talk Process

Your new employees want three things in an onboarding process: they want to know what their job is, how to do it correctly and to get compensated for doing so.

Yet, so many companies who otherwise excel in their production let these basic tenets of their onboarding experience languish. Onboard provides an intuitive solution that puts the impetus for cultural acclimation into the hands of your new hires with our employee self-service portals.

Your new folks will be greeted with a custom branded portal, replete with welcome messages, easy-access training materials and any documents that need their attention. You’ll use our Checklist Builder to create curated task workflows fit to your specifications, so onboardees are clear on where they need to be and what they should be doing.

This guide was designed to help you navigate through those difficult tasks and help determine the right software for your organization, download our ebook now.

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You’ll also have the ability to track onboard and compliance progress in Onboard by creating reports to see who needs to complete what. You’ll save energy, sanity and time by using the Dashboard to remind Phil in Logistics to complete his employment eligibility documentation. That already sounds more pleasant than chasing around elusive, potentially incomplete pieces of paper. Your WFN integration assures documents will be stored securely in both platforms, while an added in-portal toggle feature removes user confusion.

Onboarding with HR Cloud’s employee self-service ethos transforms your new hires from being turkeys in a rainstorm to being confident, productive contributors from day one.

Kaylee Collins
HR Analyst of Osmose Utilities Services, Inc

“Our hiring managers now have a reliable system that is easy to navigate. Our HR team can actively monitor the process, and assist if needed, but Onboard has helped them save so much valuable time and effort while increasing data accuracy. All of this has helped us improve compliance and gives us a powerful tool to achieve even more results in the future.”

Breathe. It’s Just Compliance.

Nobody likes to deliver a tentative nonconfirmation to an eager new hire, especially due to a preventable clerical error. 

Onboard eradicates compliance worries by incorporating direct submission to E-Verify in-app, letting your new hires get their share of the paperwork done before they even get in the door.

Once you fill out page 2, simply click ‘Submit’ and start managing your case without leaving the program. Completed compliance documents are archived under world-class data privacy standards including SOC-2, Privacy Shield and GDPR

The First Step is Admitting You Have A Spreadsheet Problem

Now, some of you Excel devotees may be a little reluctant to give up your spreadsheets. We get it: you’ve got a system and, hey, if it ain’t broke, right? But what if you could reclaim your time and resources spent slagging through Spreadsheet Swamp by compiling reports in your onboarding application?

Filter out criteria with custom fields to keep track of onboarding progress and training completion. Because you’ve already populated templates in WFN by using Onboard, you’ll simply confirm new hires’ information in your WFN payroll, benefits and time/attendance tracking system.

Metrics Manifest Engagement

If you’re already a WFN user, you know you’ve got the goods when it comes to analytics. HR Cloud’s Workmates, an intuitive engagement tool, is an ideal platform for incorporating those metrics into everyday workplace interaction.

This is because Workmates is more than just a closed, company-level social network: it’s your organization’s digital town square where ideas are molded and needs are communicated.

Michael Hawkins
Franchise Owner of Interim HealthCare SLC

Interim Healthcare SLC needed HR technology, and we’re pleased with the results we’ve gained from HR Cloud’s solutions for recruiting, onboarding, and employee engagement. Yet it’s an opportunity for all Interim franchises. It would be so great if each franchise owner could implement similar solutions to replace legacy systems that might not work as well as they should.”

With Workmates, you’ll be able to implement and receive immediate feedback for new company initiatives. In turn, your employee’s responses will not only lend you valuable retooling metrics, but it will increase overall engagement.New hires will find themselves comfortably absorbed into workplace conversation by using Workmates and the accompanying OrgChart as functional company directories. 

Custom profiles allow employees to find like-minded individuals, creating connections ripe for new hire mentoring.  In addition, the Kudos reward feature further aids the onboarding process by encouraging recognition of high performance, increasing engagement and retention.



HR Cloud and ADP: A Symbiosis

HR Cloud is the perfect partner for ADP Workforce users who want to maintain a robust employee experience and administrative peace of mind.

Does this sound like you?

Check us out on the ADP marketplace or request a free consultation here. Learn more about ADP Payroll.

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HR Cloud is a leading developer of HR software & HRMS solutions for small and medium size businesses that have high turnover. HR Cloud's Onboard is market leading technology for effective new hire onboarding and Workmates enables employee engagement simply and easily. Founded in 2012, our HRIS empowers teams to easily onboard new hires, manage employee data, create a company social network and support employee development.

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