Interview Thank You Email Templates With Examples

Sending a post-interview thank you email is a longstanding tradition in every industry. From the days of snail mail to the current digital era, job candidates use this gesture to show appreciation for the opportunity to go through the interview process. So, it is essential to write a concise and convincing thank you email for interview to the company’s employers following the interview.

Most job applicants are afraid to write interview thank you letters because it seems a bit too forward. Others believe that appreciation letters don’t affect your chances of landing a job opportunity. 

Well, that’s not entirely true. A well-crafted interview thank you letter can be the ultimate decider between you and another candidate. Moreover, you don’t need to write a full-blown essay as your appreciation email. You can simply hire an essay writer to fine-tune your delivery.

Let’s discuss how to write a thank you letter after an interview and the perfect example to warm any recruiter's heart. 

Why Should You Send a Thank You Email?

A thank you note after interview is an excellent addendum to your job application and cover letter. But if you are still having doubts about an appreciation email’s relevance, check out the potential benefits:

Showing Appreciation Is an Act of Common Courtesy and Business Etiquette

If not for anything, you should thank the board for the opportunity after the interview. You should also thank the recruiter or interviewer for spending their time to share the company’s goals with you. 

The Letter Allows You to Reaffirm Your Candidacy

When you write an appreciation email, it reminds the recruiter about you and your unique skills. You should understand that recruiters in massive companies interview tons of candidates for a vacancy, and your unique post-interview thank-you distinguishes you from others. And by the way, you can add extra information about your candidate that you forgot to mention during the main interview.

It Puts You in a Pole Position to Land the Job

Recruiters often reach an impasse when choosing candidates. And this deadlock often triggers the ‘elimination’ process to find out the best-suited job candidate to fill the position. With your interview follow-up email, you can tip the scales in your favor instantly and potentially receive positive interview feedback.

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Key Considerations When Writing a Thank You Email

Although sending an appreciation email is a good idea, you need to follow standard writing etiquettes to improve your chances of success. Here are the crucial considerations when writing a thank-you note:

Timing

All your follow-up emails for the interview must arrive within the first 24 hours of the job interview. This timely follow-up technique is useful during the hiring process because it creates a lasting interview impression on the interview board. So, gather all the relevant facts during the interview conversation and use them to draft an attention-grabbing letter to a specific email address.

Addresses

When it’s time to meet your interviewers, you will be face-to-face with about 3-5 people. Identify the key figures on the board and address your thank you email to them. You could ask them for their business cards after the interview if you couldn’t find their contact information on the company website. Always remember to thank the recruiter (HR personnel) and your would-be boss, and make them feel free to contact you for further questions. Don’t send the same spam email to everybody on the board.

Content

An excellent interview follow-up email must contain accurate information. At the same time, you need to review your work to eliminate embarrassing errors. Also, don’t send generic letters to the recruiter. Let them know that you enjoyed learning from them during the interview experience. Personalize the contents of the thank you letter after the interview to the vacancy requirements and most importantly, don’t use informal language in your letter.

How to Write a Thank You Email

Writing a thank you email after an interview involves listening carefully during the interviewing process. Afterward, use this information to rehash your best attributes as regards the position.

So, how can you write an email that makes a lasting impression on the interview board?

Let’s break it down into seven key steps:

Come Up With a Clear Subject Line

Your subject line should contain the addressee’s name and the purpose of the letter. Also, clarify the job title position. Focus on short descriptions that are readable at a glance.

Personalize the Email

Avoid writing “to whom it may concern” in your follow-up letter. Since you’ve met employers during the interview, you should know their names. Therefore, refer to the addressee by their full name instead of using a generic greeting. 

Show Gratitude

Start the letter with ‘thanks’ before going into details. Thank the addressee for the opportunity and insightful conversation. Express your gratitude sincerely.

Keep It Specific

Discuss specific moments in the interview that you found interesting. For example, you can talk about your appreciation of the company’s objectives and direction. This serves as a brief interview recap.

Recap Your Professional Skills

Don’t assume that the hiring manager remembers everything about your interview performance. Mention your professional skills that are relevant to the vacancy. Leverage what you now know from the interview questions and focus on those qualities that align with the company’s values.

Proofread Carefully

Errors in thank you notes can be deal breakers when applying for a job. Go through the letter more than once to ensure that the message is clear and the grammar is intact. 

Sign Off With a Professional Greeting

Don’t forget to end the letter with a professional greeting. To be on the safe side, always use ‘Yours sincerely’ as your sign-off greeting.

Moreover, some people still use handwritten notes to deliver their follow-up messages. Although this technique highlights your dedication to professionalism, it doesn’t always end well. For example, the letter could get lost in the mail. Or the addressee would not open it in time. 

Therefore, stick to standard emails when writing your appreciation letter because it is more professional and convenient for a timely interview follow-up.

Thank You Email Templates and Examples

Now that we have covered the importance of appreciation letters, let’s go through a sample thank-you email after an interview:

Subject Line: Thanks For The Opportunity {Insert Interviewer’s Name}.

Dear {Insert Interviewer’s Name},

Thank you for the interview and the insightful conversation regarding the position at {insert the company’s name}. Our short interaction has piqued my job interest more to become part of your workforce.

I was mostly attracted to your clear-cut approach to solving {insert the specific problem}, which is in line with my view on {discuss specific subject}. I believe that I can contribute to the realization of {insert goal} as {insert proposed vacancy} in your company.

Please, don’t hesitate to contact me for additional information. I look forward to your feedback and future cooperation.

Thanks again for the opportunity!

Yours sincerely,

{Full name and contact info}

You can use this thank you email after interview example for any follow-up correspondence and job vacancy. But you need to mention particular areas of interest picked up during the interview highlights. Don’t forget to highlight your ability to perform each task at a high level. And most importantly, keep your thank-you note short and error-free.

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About Author: Patricia Lockers is an essay writer helping students with their academic assignments. She has a Ph.D. in History from Stanford. At the moment, she also offers assistance to companies on content creation and professional thank-you emails for career advancement.