You want your office relocation to be successful. To achieve your goal, your HR department needs employee buy-in across your business — something that is often easier said than done. Getting employees of different backgrounds across a myriad of departments to work together is rarely simple. Fortunately, human resources can partner with senior management and your employees to make your office relocation a positive experience for everyone.
Ultimately, HR plays a key role in the success of an office relocation. With the right approach to an office move, HR can ensure that all employees can get the most value out of it. Plus, HR can use the relocation to boost company morale and improve company culture.
The 40 Best Thank You
Messages for Colleagues
Download our ebook now to learn even more about
building a positive and engaged culture at your company.
How to Use Office Relocation to Boost Company Morale
There are many things HR professionals can do to make an office relocation a positive experience for employees across all levels. Now, let's look at five tips to help you boost office morale during your office relocation.
1. Plan for Your Move
Don't leave your office relocation to chance. Instead, develop a comprehensive moving plan for your business. This allows you to account for all aspects of your move and how it will affect your workforce. And, you can use your plan to minimize the risk of problems during your relocation.
You can take a step-by-step approach to map out your move. First, conduct research and figure out the best location for your office. Next, prepare your business data and assets for your move — and help your employees do the same.
Finally, stay available to employees in the days leading up to your relocation and as your move gets underway. The more you can support your employees throughout your relocation, the better they'll feel about it — keeping employee engagement as stable as possible. Furthermore, your employees feel good about the fact that your company is doing everything in its power to make the relocation as seamless as possible.
2. Engage with Your New Community
Introduce your company to your new community. This ensures you can stir up interest in your brand during your office relocation. In addition, you can use this opportunity to show your employees all that your new community has to offer.
Hosting charity events can provide a great starting point for fostering community engagement. For instance, you can offer incentives to team members who volunteer for a charity event at your new office and encourage them to raise money for a cause they support. From here, your workers can plan and execute the event — and use it to earn as much money as possible for a worthy cause. Make sure to have an employee recognition ceremony afterward to spotlight your workers’ charitable efforts!
Along with charity events, you can host an open house after your office relocation. The open house allows your employees to connect with community members and learn about the area. You can offer small gifts to any members of the community who stop by your open house to help foster goodwill. It also helps you lay the groundwork for long-lasting community partnerships.
3. Provide Additional Support to Your Employees
Give your employees extra help throughout your office relocation. Remember, the moving process can cause employees' stress and anxiety levels to rise. But, you can provide your workers with resources and tools they can use to keep their stress and anxiety in check during the moving process.
Keep the lines of communication open throughout your office move. Employees should have no trouble engaging with HR professionals via email, phone calls, or in-person or video chats. They should also be able to share their relocation concerns and questions and get immediate responses to them.
Don't forget to promote a healthy work-life balance across your workforce, too. For instance, it can be beneficial to provide workers with extra paid time off during the moving process. This gives employees the additional time they can use to prepare for your office relocation. Boost employee morale by hosting group meetings that encourage workers to engage with one another and share their thoughts and feedback about the move and the current working environment.
4. Encourage Employees to Use Their Benefits
Provide your workers with opportunities to capitalize on your company's mental health, wellness, and other medical benefits. In doing so, you can help your workers feel their best throughout your office relocation and improve the employee experience.
Educating workers about your company's benefits program is paramount. As such, you can offer educational materials to teach workers about your program and what's included in it. You can even set up workshops and webinars, so workers can discover how they can reap the benefits of your program.
5. Work with Moving Professionals
Hire moving professionals who can take the guesswork out of your office relocation. These professionals can meet with you and learn what needs to get done during your move. Then, they can help you prepare for your moving day.
When you have moving professionals at your side, you can focus on what's most important: getting the best results from your employees. While moving professionals handle the most challenging aspects of your office relocation, you can ensure your workers get the support they need. As a result, moving professionals can make it simple for your company to successfully move your office from point A to point B.
The Bottom Line
An office relocation provides a golden opportunity for your company's HR department. The move gives your business a fresh start at a new address. If you include your employees in all stages of the moving process, you can foster camaraderie among your workforce. The result: your employees can feel confident in your company's ability to make the relocation a success.
Do your part to engage your workforce as your office relocation commences. Keep your employees in the loop throughout your move, encourage them to come forward with any concerns and questions, and provide them with ongoing support. That way, you can simultaneously relocate your office and boost company morale.
About Author: This article is written by our marketing team at HR Cloud. HR Cloud is a leading provider of HR solutions, including recruiting, onboarding, employee engagement, and intranet software. Our aim is to help your company improve employee engagement, employee productivity, and to save you valuable time!