Managing the on-boarding process of new employees is one of the many responsibilities under the Human Resources umbrella. And while it's a much needed and important aspect of any business, it's also very time consuming.
Thankfully, using the right employee self-service (ESS) software has made it possible to onboard your new hires quicker and easier than ever before, allowing your HR department to supercharge their productivity.
Streamline the New Hire Process
Employee Self Service helps new employees complete the on-boarding process, including the filling out of necessary legal forms like the W-2 and I9 forms, on their own, from wherever is most convenient.
By allowing your new hires to do this, you'll streamlines the hiring process and enable your HR team to place their focus on other tasks, while still remaining available to answer any questions that may arise.
Stay Compliant with Employment Laws
Employment laws differ by state and each state strictly governs what an employee has the right to see in their personnel file. With ESS software, your employees can access all of the documents they may need, without waiting on busy HR employees to retrieve and/or make copies of specific files.
Answer Fewer Questions About Paid Time Off
One of the most commonly asked Human Resources question is whether or not someone has any available paid time off. But answering such questions disrupts the workflow of Human Resources representatives, allowing productivity levels to plummet.
ESS can be used to keep track of specific benefits, such as paid time off, and employees are able to access this information at any time.
Avoid Hassle with Benefit Enrollment
Since benefit enrollment can be addressed with ESS software as well, your HR team can avoid the hassle of multiple presentations and the tedious task of guiding each employee, one by one, through the complete benefit enrollment process.
This system is also easier and more beneficial for employees, allowing them to enroll in various benefits programs on their own from the comfort of their own living room. And if they have and questions, your HR department is easily able to track their progress and quickly assist in it's completion.
Increase Productivity While Keeping Tasks In-house
When we think of becoming more productive, we often think of delegation and delegation typically leads to outsourcing. Using ESS software can be thought of as delegating important HR related tasks, without the need to pay fees to a private contractor!
Employees love it because they're given more control over their careers and HR admins love it because it greatly reduces their workload, allowing them to spend their time where it's needed most.
For more information on our ESS software, click here.
HR Cloud is a leading developer of HR software & HRMS solutions for small and medium size businesses that have high turnover. HR Cloud's Onboard is market leading technology for effective new hire onboarding and Workmates enables employee engagement simply and easily. Founded in 2012, our HRIS empowers teams to easily onboard new hires, manage employee data, create a company social network and support employee development.