Hospitals and health systems
Healthcare HR software · Onboarding
Healthcare Employee Onboarding Software That Gets Clinicians Ready for Their First Shift
HR Cloud automates the forms, credential checks, training and approvals every new clinician needs.
- Credential checks
- Training approvals
- Mobile completion
Trusted by 760+ HR teams across healthcare, logistics, education and retail.
Credential readiness
42 of 47 complete
RN LicenseBLS Cert
New hire status
Ready for Day 1
Forms signed · Tasks done
Manager notified
Trusted by leading companies
Healthcare onboarding
How healthcare onboarding works in HR Cloud?
Healthcare employee onboarding software tracks everything a new clinical hire must complete before their first shift, including licenses, immunizations, background checks and training. HR Cloud turns these into role-based checklists, so HR can see exactly who is ready and who is not.
Signed paperwork is not the same as ready for the floor
- Completed paperwork does not mean a clinician is ready for the floor.
- Missing TB results, expiring BLS cards or unbooked orientation can delay the first shift.
- HR Cloud ties requirements to each role and site, so missing items appear before the start date.
New RN, starts Monday
Example record
1/4 complete
Onboarding checklist
- Onboarding packetComplete
- TB resultMissing
- BLS cardExpires in two weeks
- Unit orientationNot booked
Onboard module · HR Cloud
3 remaining
Healthcare onboarding
Every healthcare requirement,
tracked in one place
Requirements differ by state, employer and role, so you set your own.
Typical items HR teams track:
Credentials
License and certification (RN, LPN, CNA, BLS, ACLS)
Collects the document, routes it for approval and keeps it on the hire’s record
Work eligibility
Identity and work eligibility (I-9)
Digital forms and document upload from any device
Screening
Background and exclusion screening
Tracks the status of each check on the hire’s record
Health records
Immunizations and TB screening
The hire uploads proof, a reviewer approves it, and reminders go out for what is missing
Orientation
Facility orientation and system access
Creates tasks with due dates for the manager, IT and the unit
Payroll
Payroll forms (W-4, direct deposit)
Collects them digitally so nobody re-keys them
How healthcare onboarding works in HR Cloud
Give clinical teams one clear path from completed forms to true first-shift readiness.
See who is ready, and what is blocking the rest
- Track every hire’s stage and checklist progress in one dashboard.
- Filter by site, role or start date to spot stalled hires and missing steps.
- Give HR and managers a clear view of who is ready to start.
Readiness by stageSample data
- Documents requested5 hires
- Waiting on the hire3 hires
- Awaiting reviewer approval4 hires
- Ready for first shift6 hires
Onboard module · HR Cloud
Built for clinicians who don’t sit at a desk
Nurses, aides and caregivers finish onboarding on their phones, between shifts. Forms are short, uploads use the camera, and e-signatures take seconds. Fewer abandoned packets means more of your hires show up on Day 1.
Built for every care setting
Skilled nursing and senior living
High-volume hiring of CNAs, LPNs and support staff, with fast turnaround.
Home health and home care
Field caregivers who onboard remotely and start quickly.
Behavioral health and rehab
Licensed-clinician credential tracking and role-specific training.
Customer success
How healthcare teams use HR Cloud
Three healthcare organizations, three different problems. Here is what each set out to fix.
Read the Interim HealthCare case study
97%
monthly active usage across locations
Multi-location home care
Interim HealthCare franchises in Manassas, Salt Lake City and Sioux Falls use HR Cloud for recruiting, onboarding and employee engagement. Candidates submit documents through an app, and a single rollout covers every location.
6 weeks
for a full rollout
60%
efficiency improvement
Read the Behavioral Progression case study
8 hours
saved by HR each week onboarding new hires
Behavioral health
The team moved compliance documentation off paper and onto HR Cloud. Managers now see where their teams stand, and HR spends less time on each new hire.
66%
efficiency gain
See more customer stories
Real-time
workforce statistics
Healthcare staffing
Medlinks uses HR Cloud to share project information with its workforce and to report real-time workforce and productivity numbers. Those reports have helped the team show it can take on more work and win more projects.
Productivity
reporting for client projects
Keep new hires after Day 1
Onboarding is the first step, not the last. HR Cloud connects Recruit (applicant tracking), Onboard, People HRIS and Workmates (recognition, surveys and internal communication).
Recruit · Healthcare recruiting
Build your care team. Keep hiring moving.
- Applicant tracking
- Interviews
- Offers
Manage jobs, applicants and interviews in one applicant tracking system, then move accepted candidates into healthcare onboarding.
Explore Recruit ATS
Onboard · Healthcare onboarding
Get clinicians ready for their first shift.
- Checklists
- E-signatures
- Reminders
Automate healthcare employee onboarding with role-based checklists, document collection and reminders. New hires complete their steps from any device.
Explore Onboard
People HRIS · Employee records
One employee record. Less scattered information.
- Employee records
- Documents
- Self-service
Keep employee profiles, documents and job details together in your HRIS, with new-hire information carried forward from onboarding.
Explore People HRIS
Workmates · Employee engagement
Keep care teams connected after Day 1.
- Communication
- Recognition
- Surveys
Use employee engagement software to share updates, recognize great care and gather feedback across locations—beyond the first shift.
Explore Workmates
The data from hiring carries through to the employee record, and your team can recognize and survey new staff during the first 90 days, when turnover risk is highest.
How HR Cloud compares
| Capability | Paper and spreadsheets | Payroll-system onboarding | HR Cloud |
|---|---|---|---|
| Manual | Limited | Yes | |
| No | Varies | Yes | |
| No | Rarely | Yes | |
| No | Limited | Yes | |
| No | Partial | Yes |
Works with the systems you already use
- Start with Onboard and keep your current payroll platform.
- Connect your payroll, HRIS and recruiting tools while retaining your existing systems of record where appropriate.
- Integration details are confirmed during setup.
Frequently asked questions
It manages everything a new clinical or support hire must complete before their first shift, including licenses, immunizations, background checks, training and tax forms. HR Cloud turns these into role-based checklists, collects documents from the new hire's phone, and shows HR which requirements are still open.
It should track license and certification verification, I-9 work eligibility, background and exclusion screening, immunizations and TB results, required training, facility orientation and payroll forms. HR Cloud lets you configure these by role, site and state, with approvals and reminders for anything missing.
Yes. You can build onboarding checklists that adapt by role, department or location, so an RN, a caregiver and a therapist each get the steps that apply to them.
Yes. HR Cloud is built for deskless workers, so new hires can complete forms, upload documents with their phone camera and sign electronically without a computer.
Not necessarily. HR Cloud is modular: you can start with Onboard and keep your existing payroll platform, then add Recruit, People HRIS or Workmates later.
It is for HR and talent teams at hospitals, skilled nursing and senior living communities, home health and home care agencies, and behavioral health and rehabilitation providers, from single sites to multi-location groups.
Get every new hire ready before their first shift
Bring us your real onboarding process: your roles, your checklists, your sites. We’ll show you how it runs in HR Cloud.