How Rehmann Manages Multi-Client HR Onboarding and Recruiting Across 1,200 Employees With HR Cloud

Who is Rehmann?

Rehmann is a Troy, Michigan-based professional advisory and accounting firm that manages HR onboarding, recruiting, and people operations across multiple client companies. With locations spanning Ohio, Indiana, Michigan, and Florida, the team handles a wide range of client workflows from one centralized system — and has relied on HR Cloud to power that work since 2018.

Managing HR for multiple clients meant every process had to flex

Managing HR for multiple client companies at once means no two workflows are the same. Rehmann needed a platform that could adapt to each client's existing process — not force everyone into a single template. Previous tools and vendors hadn't delivered on that, and slow support from other providers added friction when issues came up across locations.

Common challenges included:

• Adapting onboarding workflows to fit each client's existing process
• Keeping recruiting and hiring organized across 22–24 locations
• Getting fast support resolutions across multiple client accounts
• Managing a custom FMLA workflow built within their tenant alongside standard modules

One flexible platform, configured per client

HR Cloud's Onboard, Recruit, and Time Off modules gave Rehmann a centralized system that could be shaped to each client's needs. New hires access the platform via personal email or phone number — no company account required — making onboarding accessible across every location and workforce type.

The team uses:

• Onboard to run digital onboarding workflows configured per client
• Recruit to manage applicants and hiring across locations, with AI-powered resume parsing now being enabled to surface qualified candidates faster
• Time Off to centralize leave management across client accounts
• The team has also built out a custom FMLA workflowwithin their tenant, currently in a trialing phase — demonstrating the platform's configurability beyond standard use cases

Faster support, more flexibility, better outcomes across every client

With HR Cloud, Rehmann has a platform that grows with them. Onboarding and recruiting workflows are configured to each client's process — not the other way around. When issues come up, they get resolved in days. And AI-powered resume parsing in the Recruit module now eliminates the need to manually scan through every applicant.