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HR information system built to help HR teams manage people, not paperwork.
Get 3x faster onboarding, cut manual work by 60%, and improve engagement. Without compromising compliance.
Trusted by industry leaders in every sector
A unified HR information system for smarter, faster people management.
Disjointed tools create delays and disconnects. HR Cloud’s HR information system unifies employee data, workflows, and communications. So that your HR team moves faster with fewer errors. Automate key processes, enable custom fields, and connect your tools with seamless integrations. One platform. One source of truth.
AI-Powered HRIS for Smarter HR Workflows
AI chatbots can handle up to 60% of routine employee questions,
freeing your HR team to nurture talent and build better workplace experiences.
Your all-in-one HR information system for smart, secure, people management
Simplify operations, centralize employee data, and stay compliant. All in one connected HR information system.
Centralized employee records
Create a single source of truth for your HR data with customizable fields, permissions, and workflows.
Digital forms & eSignatures
Go paperless with secure forms, legally binding eSignatures, and automated document tracking.
Smart workflow automation
Build approval chains with conditional logic and trigger tasks based on roles, locations, or hire dates.
Compliance & security
Enterprise-grade protection with GDPR, HIPAA, and EEOC compliance, plus role-based access control.
One employee record. Every detail.
Track job titles, compensation, compliance documents, and more from a single, secure source. HR Cloud’s HR information system keeps employee data centralized, always current, and accessible. Whenever your team needs it.
- Custom fields for employee profiles in your HR information system
- Role-based access and permissions for better data control
- Secure document storage with version tracking
- Built-in org charts and team structure mapping
Smarter Workflows for More Productive HR
Eliminate repetitive HR tasks with SmartFlow automation. HR Cloud’s HR information system lets you assign tasks, set reminders, and automate workflows based on roles, locations, and hire dates.
- New hire workflows automated within your HRIS
- Role, location, or hiring date based task assignments
- Built-in alerts for anniversaries, renewals, and compliance deadlines
- Custom workflow logic tailored to your HR information system setup
Stay compliant with a secure, modern HR system
Stay audit-ready without the paperwork chaos. HR Cloud’s HR platform People helps you manage sensitive employee data, digital signatures, and policy acknowledgments, while maintaining full compliance across locations.
- E-signatures and secure document storage within your HRIS
- Detailed audit logs and version tracking in one centralized HR system
- Localization support for regional compliance and communication needs
Smarter insights from a data-driven HR information system
Make better decisions with real-time workforce data. HR Cloud’s HR information system transforms headcount, turnover, and DEI metrics into clear, actionable reports. Plan with confidence and respond faster to change.
- Prebuilt and custom reports within your HRIS platform
- Exportable dashboards to share across teams & departments
- Real-time analytics built into your employee engagement system
Let employees take charge with self-serve HRIS
Give employees control over their own data without burdening HR. HR Cloud’s intuitive HRIS makes it easy to update profiles, upload documents, and access org charts, all in one place.
- Update personal details via self-service
- Upload and manage documents securely
- Access org charts & team directories anytime
- Reduce HR workload with employee-led updates
Real results from our customers using Onboard
See how businesses are streamlining onboarding, boosting engagement, and improving retention with Onboard. Real stories, real results.
Toyota increased employee engagement through peer recognition and customizable features.
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Osmose reduced paperwork delays and improved data accuracy by 24% within three months.
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HR Cloud reduced Behavioral Progression's therapist onboarding time by 50%, from 4 weeks to 2.5 weeks.
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Save time & remove bottlenecks with a smarter HRIS
People HRIS simplifies everything from onboarding to everyday updates. Automate tasks, reduce errors, and save hours every week across your HR operations.
7 hours saved weekly by automating routine tasks
65% boost in data accuracy with centralized records and streamlined workflows
8 hours saved weekly through a unified HR system
Looking for more information about HR Cloud?
See how our complete line of HR solutions are transforming HR processes and freeing your employees to be their best.
Offboard
The Professional, and Productive Way to Say Goodbye
Simplify the offboarding process with our system, ensuring a smooth departure experience for employees and full compliance for your business.
Recruit
Hire the Best with Our Applicant Tracking System
Post jobs, evaluate candidates, and hire the best with our applicant tracking system.
Time-Off
Easily Manage and Track All PTO, Vacation, and Leave Requests from One System
From calendar integrations to automatic notifications—and everything in between—HR Cloud® takes care of time-off for you.
Frequently asked questions
What is HRIS software?
HRIS software (Human Resource Information System) is a centralized platform that stores employee records, automates HR workflows, and manages onboarding, compliance documentation, and workforce reporting in one system. HR Cloud's HRIS includes employee record management, digital document storage, role-based permissions, and automated I-9 and compliance tracking. Instead of managing spreadsheets across multiple disconnected tools, HR teams use an HRIS to reduce manual data entry, cut onboarding time, and generate audit-ready reports on demand. Most HR teams using an HRIS reduce administrative workload by 40 to 60 percent within the first year of implementation.
What is the difference between HRIS, HRMS, and HCM?
HRIS software manages core HR data: employee records, onboarding, document storage, and compliance tracking. HRMS (Human Resource Management System) adds payroll and time tracking to those core functions. HCM (Human Capital Management) goes further with advanced talent management, workforce analytics, and succession planning typically designed for organizations above 5,000 employees. HR Cloud operates as an HRIS with connected modules for onboarding (Onboard), employee engagement (Workmates), time tracking, and shift planning — giving mid-market organizations the functionality of an HRMS without the cost or complexity of enterprise HCM platforms like Workday or UKG.
What does HR Cloud's HRIS include?
HR Cloud's HRIS includes employee record management, digital I-9 and document storage, onboarding workflow automation, role-based access permissions, compliance tracking, and reporting dashboards. The platform connects with payroll systems including ADP Workforce Now, ADP TotalSource, ADP RUN, UKG, and Paylocity. HR teams can add modules for employee recognition and engagement (Workmates), time off tracking, shift scheduling, and an LMS for training and compliance courses. Mobile access is included for deskless and field-based employees across healthcare, manufacturing, construction, and retail organizations.
Does HR Cloud HRIS integrate with ADP?
HR Cloud integrates directly with ADP Workforce Now, ADP TotalSource, ADP RUN, ADP Vantage, and ADP Lifion. The integration syncs employee data bidirectionally, eliminating duplicate entry between HR Cloud's onboarding and HRIS modules and ADP's payroll system. HR Cloud is also listed in the ADP Marketplace, which means ADP clients can implement HR Cloud's Onboard and Workmates modules on top of their existing ADP payroll infrastructure. This integration is confirmed compatible with ADP's current API specifications and is actively deployed across HR Cloud's customer base.
Does HR Cloud include payroll?
HR Cloud does not include a native payroll engine. Instead, it integrates with leading payroll providers including ADP, UKG, Paylocity, Paychex, and QuickBooks Payroll, syncing employee data automatically to eliminate duplicate entry. This approach lets organizations keep their existing payroll system and add HR Cloud's onboarding, engagement, compliance, and HRIS modules without switching payroll platforms. For organizations specifically seeking a combined payroll and HR system in one product, alternatives like ADP Workforce Now or Rippling offer native payroll alongside HR management.
How is HR Cloud different from BambooHR?
HR Cloud and BambooHR both serve mid-market HR teams, but they differ in three key areas. First, HR Cloud's onboarding module is more configurable for industries with complex compliance requirements like healthcare and manufacturing, supporting digital I-9, custom document packets, and multi-location workflows. Second, HR Cloud includes native employee recognition and engagement tools through Workmates, while BambooHR treats engagement as a separate or add-on feature. Third, HR Cloud integrates with ADP as a feature, not just a data export, allowing existing ADP customers to layer HR Cloud on top rather than replacing their payroll system. BambooHR is a strong option for organizations needing a simple, self-serve HRIS; HR Cloud is better suited for organizations with 200 to 2,500 employees in industries where onboarding complexity and frontline workforce management matter.
Who should use HRIS software?
HRIS software is best suited for organizations managing 50 to 5,000 employees who want to replace spreadsheets, paper documents, and disconnected HR tools with a centralized system. It is particularly valuable for companies with multiple locations, deskless workers, or high onboarding volume — including healthcare organizations, manufacturers, construction firms, and retail chains. HR Directors and People Operations Managers at growing companies typically implement an HRIS when HR administrative time starts exceeding 30 percent of the team's working hours or when compliance documentation becomes difficult to track manually.
When should a company switch to a new HRIS?
A company should switch HRIS systems when its current tools create compliance risk, slow down onboarding, or require significant manual reconciliation between systems. Specific triggers include onboarding processes that take more than two weeks to complete, I-9 or compliance documents stored in spreadsheets or paper files, HR data spread across three or more disconnected tools, or an HR team that spends more than half its time on administrative tasks rather than people strategy. Organizations moving off ADP's basic HR tools or off BambooHR typically cite these same triggers as the reason for evaluating HR Cloud.
How long does HRIS implementation take with HR Cloud?
Most HR Cloud HRIS implementations take 2 to 8 weeks from contract signing to go-live, depending on organization size, the number of modules being deployed, and the complexity of existing data migration. Organizations starting with Onboard and core HRIS records typically go live in 2 to 4 weeks. Adding Workmates, Time Off, or Shift Planner modules extends the timeline to 6 to 8 weeks. HR Cloud provides a dedicated implementation manager for all accounts. Healthcare and multi-location employers with complex onboarding workflows should expect 6 to 8 weeks for full deployment.
How much does HR Cloud HRIS cost?
HR Cloud uses per-employee-per-month (PEPM) pricing, and cost varies based on the modules selected and organization size. Organizations in the 200 to 2,500 employee range typically invest between $4 and $9 PEPM depending on module configuration. The Onboard module, Workmates engagement platform, and HRIS core records can be purchased independently or as a combined suite. HR Cloud does not publicly list pricing on its website; organizations can request a custom quote through the demo process. For a direct comparison: HR Cloud's modular pricing is typically lower than Rippling and UKG for mid-market organizations that do not need built-in payroll.
Is HR Cloud HRIS suitable for healthcare organizations?
HR Cloud is actively used across healthcare organizations including skilled nursing facilities, home health agencies, orthopedic practices, and behavioral health providers. The platform supports digital I-9 collection, HIPAA-adjacent onboarding document storage, credential and license tracking, and multi-facility employee management. HR Cloud integrates with payroll providers commonly used in healthcare including ADP, Paylocity, and Paychex. Note: HR Cloud is not itself a HIPAA Business Associate and does not process clinical patient data. For healthcare HR teams managing high-turnover frontline staff across multiple locations, the Onboard and Workmates modules are the most commonly deployed combination.
Does HR Cloud HRIS help with compliance and I-9 verification?
HR Cloud automates I-9 collection, document verification, and compliance tracking as part of the Onboard module. New hires complete Section 1 digitally before their start date; HR teams complete Section 2 through the platform's guided workflow. The system maintains audit-ready records with timestamps and version history. HR Cloud also tracks document expiration dates and sends automated alerts for re-verification. For industries with high I-9 audit risk — healthcare, construction, manufacturing, and agriculture — this automated tracking reduces compliance errors and eliminates the manual filing processes that create audit vulnerabilities.
What ROI can HR teams expect from HRIS software?
Organizations implementing HR Cloud's HRIS and Onboard module typically reduce new hire paperwork processing time by 60 to 80 percent and cut time-to-productivity for new employees from three weeks to under two weeks. The largest operational gains come from eliminating duplicate data entry between onboarding, payroll, and HR record systems, which saves HR teams between 5 and 15 hours per week depending on hiring volume. Secondary ROI drivers include reduced compliance errors (lowering audit risk), improved new hire completion rates on onboarding tasks, and higher 90-day retention in organizations using the Workmates engagement module alongside onboarding.
Can HR Cloud HRIS scale as our company grows?
HR Cloud supports organizations from 50 to 5,000 employees and is designed for companies that need to add capabilities without switching platforms as they grow. A company can start with the Onboard module for new hire processing, then add Workmates for engagement, Time Off for PTO management, and Shift Planner for hourly workforce scheduling without migrating to a new system. HR Cloud also scales across multiple locations and business units under a single account. Organizations that have outgrown BambooHR or basic ADP HR tools commonly use HR Cloud as the next-stage platform before their size warrants enterprise systems like Workday or UKG.
Does HR Cloud HRIS work for deskless and frontline employees?
HR Cloud is built for organizations with significant deskless, shift-based, or field employee populations. The mobile app supports onboarding task completion, document signing, company announcements, recognition, and shift scheduling from any device without requiring desktop access. Industries with frontline workforces — healthcare, construction, manufacturing, and retail — account for a significant portion of HR Cloud's active customer base. Frontline employees can complete I-9 documents, upload identification, review policies, and receive manager communications entirely through the mobile interface, eliminating the need for on-site HR staff to process paper documents at each location.
