Onboard in 24 Hours. Offboard in Minutes.

HR Cloud Onboard sends a secure SMS invitation to new hires via Twilio SMS, allowing them to complete I-9 verification, W-4 forms, policy acknowledgments, direct deposit setup, and document uploads entirely from their personal phone — no corporate email, no IT setup, no app store download required. The process works on any mobile device, including basic phones. Once a new hire is added to HR Cloud, the Onboarding SmartFlow triggers the SMS automatically. HR admins can track completion status in real time, and the I-9 form locks automatically if Section 1 is not completed by the employee's start date or Section 2 by Day 3, keeping your team audit-ready. This approach delivers a 96% mobile onboarding completion rate across HR Cloud customers.

HR Cloud automates compliance tracking for I-9 verification, W-4 collection, direct deposit documentation, credential expiration alerts, and e-signature workflows — with every action time-stamped and stored in a full audit log. The I-9 form locks automatically on the employee's start date if not completed, and HR admins receive automated reminders for upcoming document expirations. HR Cloud supports authorized representative access for remote I-9 verification, making it practical for healthcare, manufacturing, and construction teams with distributed workforces. Offboarding checklists trigger automatically on the employee's termination date, ensuring system access revocation, equipment return tracking, and exit documentation are completed without manual follow-up. All records remain accessible post-termination for audit purposes.

HR Cloud integrates directly with ADP Workforce Now, ADP TotalSource, ADP Vantage, ADP RUN, ADP Lifion, UKG Pro, Paylocity, Paycor, QuickBooks Online, Dayforce, and SAP SuccessFactors. For ADP integrations, completing the "Add New Hire to ADP" task in HR Cloud triggers the export and creates a new hire record on the ADP side. Time-off approvals sync daily to ADP Workforce Now and TotalSource to ensure leave balances are deducted from payroll accurately. UKG Pro integration exports Direct Deposit, W-4, and I-9 data as part of the new hire record. Automatic overnight imports keep employee data current across both systems, and manual imports are available for teams that need immediate updates. HR Cloud is an ADP Marketplace Platinum Partner.

Companies that shift from corporate-email-dependent onboarding to HR Cloud's SMS-first approach save $30–$48 per employee by eliminating the cost of provisioning Google Workspace or Microsoft 365 licenses for short-tenure or frontline staff. HR teams save an average of 7 hours per week on administrative onboarding tasks including manual data entry, document chasing, and status follow-ups. Behavioral Progression improved HR efficiency by 66% and cut onboarding time to one-third of its previous length. Osmose reduced onboarding admin by 65% and improved data accuracy by 24% within three months. For a 1,000-employee organization with 20% annual turnover, eliminating email provisioning alone saves approximately $6,000–$9,600 per year before accounting for HR labor savings.

HR Cloud is purpose-built for industries with large frontline or deskless workforces, with verified customers across healthcare, manufacturing, construction, education, food and beverage, retail, and hospitality. Healthcare teams use HR Cloud for I-9 verification, credential expiration alerts for nursing licenses and CPR certifications, HIPAA-adjacent document workflows, and shift coordination for nurses and medical staff. Manufacturing teams use Time Clock with geolocation restrictions, multi-language support, OSHA credential tracking, and Equipment Assets management for plant floor workers. Education teams use HR Cloud for seasonal hire onboarding, substitute coordination, mobile form completion, and background check documentation — all accessible without a school-issued email account. Medlinks, a healthcare staffing organization, manages 70+ workflows in HR Cloud with a 96% monthly active usage rate.

HR Cloud differs from traditional HRIS platforms like BambooHR, Rippling, and UKG by eliminating the requirement for corporate email access, desktop logins, and IT-provisioned accounts during onboarding. Where most HRIS systems assume employees have a work email and a computer, HR Cloud's Onboard module delivers the entire new hire process via SMS through Twilio — I-9, W-4, policy acknowledgment, and direct deposit — from any mobile device. Implementation averages 6 weeks versus 3–6 months for enterprise HRIS platforms. HR Cloud also includes Workmates for employee recognition and engagement, Time Clock with geolocation restrictions, and a Recruit ATS in a single platform, removing the need to stitch together separate tools for frontline workforce management. HR Cloud holds a 4.7 rating on G2.