For Frontline & Deskless Teams

Onboard in 24 Hours. Offboard in Minutes.

SMS-first onboarding—no corporate email needed. Complete lifecycle management from hire to retire, all from mobile.

Book Your Free Demo

Powering the world’s best companies

Built for your industry

Healthcare, education, and manufacturing teams trust HR Cloud for mobile-first workforce management.

Nurses & Medical Staff

Track certifications. Manage shift coverage. HIPAA-compliant document access—all mobile.

CPR Tracking License Alerts Shift Coordination

Healthcare Solutions

Teachers & School Staff

Onboard seasonal hires fast. Coordinate substitutes. Store credentials securely—mobile accessible.

Background Checks Substitute Coordination Mobile Forms

Education Solutions

Production & Warehouse Teams

Safety compliance tracking. Multi-language support. Mobile access to procedures—no desk required.

OSHA Compliance Equipment Certs Multi-Language

Manufacturing Solutions

New hires onboard from their phone in 24 hours

Send SMS invitation. They complete I-9, W-4, background consent, and policies—all from mobile. No corporate emails. No IT setup. No friction.

96% completion rate from mobile devices
Auto-integration with payroll systems
No corporate email required (save $30-48/employee)

Smooth Exits. Zero Compliance Risk.

Automated offboarding checklists ensure nothing is missed. Equipment return, access revocation, exit interviews—all tracked in one place.

Automatic access revocation across all systems
Equipment return tracking with reminders
Exit interview scheduling and documentation

No Corporate Email? Massive Savings.

Frontline workers don't need expensive email licenses. See how much you can save with SMS-first onboarding.

Cost Savings Calculator

Calculate your annual savings

Number of Employees250

501,000

Corporate Email Cost

~$6/user/month (Google/Microsoft)

-$1,500/mo

HR Cloud SMS

Included in your plan

$0/mo

Annual Savings

$18,000

That's $1,500/month you keep

$30-48

Saved per new hire

96%

Onboard via SMS

IT setup required

24hr

Avg. onboarding time

Why SMS-First Works

Frontline workers check SMS 98% of the time
No email domain purchase or management
No IT provisioning or password resets
Works on any phone—even flip phones
Faster onboarding = faster productivity

Time clock & leave requests in one place

Punch in/out from any device. Request leave with one tap. Managers approve instantly with full context.

Mobile punch in/out with geo-verification
Real-time PTO balance visibility
Instant leave approvals via SMS

Time clock & leave requests in one place

Punch in/out from any device. Request leave with one tap. Managers approve instantly with full context.

Mobile punch in/out with geo-verification
Real-time PTO balance visibility
Instant leave approvals via SMS

Ask AI anything about HR. Get instant answers—24/7.

Questions about PTO, payroll, benefits, policies? Ask from your phone anytime—5-second AI responses trained on your company's information.

Works on any phone (iOS, Android, even flip phones)
Manager dashboard shows who's working—live
Auto-exports to ADP, UKG, Paylocity

Build culture, even without an office

Recognize great work. Celebrate milestones. Give everyone a voice—from the factory floor to HQ.

Organizations using HR Cloud achieve greater success

Discover how organizations like yours are transforming their businesses with HR Cloud. Learn more about how we’re helping our clients improve efficiency, productivity, and business results.

“We now provide real-time workforce statistics and productivity reports that have helped us win more projects.”

Shirley Garcia | Auditing and Operations Administrator

96%

Monthly active usage

70%+

Mobile onboarding completion rate

70+

Workflows managed by HR, not IT

Read Full Story

“Resulting in increased overall efficiency, finishing the onboarding process 3 times faster.”

Nicole Minard | CEO

30%

Improved data accuracy by 30% within three months.

Hours HR saves each week onboarding new hires

66%

HR efficiency improvement

Read Full Story

“Onboard has helped us save so much valuable time and effort while increasing data accuracy.”

Kaylee Collins | HR Analyst

24%

Improved data accuracy by 24% within three months.

Hours HR saves each week onboarding new hires

65%

HR efficiency improvement

Read Full Story

“One of the standout aspects of HR Cloud is its responsive and knowledgeable support team.”

Meghan | HR Coordinator

10,000+

Employees onboarded via HR Cloud

75%+

Mobile onboarding completion rate

80+

Workflows managed by HR, not IT

Read Full Story

“We’re pleased with the results we’ve gained from HR Cloud’s solutions for recruiting, onboarding, and employee engagement.”

Michael Hawkins | Franchise Owner

97%

Monthly active usage

Weeks from kickoff to platform rollout

60%

HR efficiency improvement

Read Full Story

Turnkey integrations with all your favorite tools

Our HR solutions integrate with the third-party tools you already know and love. Recruiting, applicant tracking, payroll, background checks, and more – HR Cloud has you covered.

See All Integrations

Frequently asked questions

What is frontline HR software?

Frontline HR software is a mobile-first HR platform built for employees who work without a desk, corporate laptop, or company email — covering onboarding, compliance, time tracking, and engagement through SMS or a mobile app. HR Cloud's Onboard, Time Off, Time Clock, and Workmates applications are each designed for this workforce, where 96% of new hires complete onboarding from a personal mobile device. Unlike traditional HRIS platforms built around desktop access, frontline HR software removes the dependency on IT-provisioned accounts, corporate email licenses, and in-office setup. Organizations in healthcare, manufacturing, construction, and education use it to manage workers across multiple locations from a single system.

How does SMS-based onboarding work without a corporate email?

HR Cloud Onboard sends a secure SMS invitation to new hires via Twilio SMS, allowing them to complete I-9 verification, W-4 forms, policy acknowledgments, direct deposit setup, and document uploads entirely from their personal phone — no corporate email, no IT setup, no app store download required. The process works on any mobile device, including basic phones. Once a new hire is added to HR Cloud, the Onboarding SmartFlow triggers the SMS automatically. HR admins can track completion status in real time, and the I-9 form locks automatically if Section 1 is not completed by the employee's start date or Section 2 by Day 3, keeping your team audit-ready. This approach delivers a 96% mobile onboarding completion rate across HR Cloud customers.

How does HR Cloud handle compliance and audit readiness?

HR Cloud automates compliance tracking for I-9 verification, W-4 collection, direct deposit documentation, credential expiration alerts, and e-signature workflows — with every action time-stamped and stored in a full audit log. The I-9 form locks automatically on the employee's start date if not completed, and HR admins receive automated reminders for upcoming document expirations. HR Cloud supports authorized representative access for remote I-9 verification, making it practical for healthcare, manufacturing, and construction teams with distributed workforces. Offboarding checklists trigger automatically on the employee's termination date, ensuring system access revocation, equipment return tracking, and exit documentation are completed without manual follow-up. All records remain accessible post-termination for audit purposes.

Which payroll systems does HR Cloud integrate with?

HR Cloud integrates directly with ADP Workforce Now, ADP TotalSource, ADP Vantage, ADP RUN, ADP Lifion, UKG Pro, Paylocity, Paycor, QuickBooks Online, Dayforce, and SAP SuccessFactors. For ADP integrations, completing the "Add New Hire to ADP" task in HR Cloud triggers the export and creates a new hire record on the ADP side. Time-off approvals sync daily to ADP Workforce Now and TotalSource to ensure leave balances are deducted from payroll accurately. UKG Pro integration exports Direct Deposit, W-4, and I-9 data as part of the new hire record. Automatic overnight imports keep employee data current across both systems, and manual imports are available for teams that need immediate updates. HR Cloud is an ADP Marketplace Platinum Partner.

How much can companies save with SMS-first onboarding?

Companies that shift from corporate-email-dependent onboarding to HR Cloud's SMS-first approach save $30–$48 per employee by eliminating the cost of provisioning Google Workspace or Microsoft 365 licenses for short-tenure or frontline staff. HR teams save an average of 7 hours per week on administrative onboarding tasks including manual data entry, document chasing, and status follow-ups. Behavioral Progression improved HR efficiency by 66% and cut onboarding time to one-third of its previous length. Osmose reduced onboarding admin by 65% and improved data accuracy by 24% within three months. For a 1,000-employee organization with 20% annual turnover, eliminating email provisioning alone saves approximately $6,000–$9,600 per year before accounting for HR labor savings.

Is HR Cloud built for healthcare, manufacturing, and education teams?

HR Cloud is purpose-built for industries with large frontline or deskless workforces, with verified customers across healthcare, manufacturing, construction, education, food and beverage, retail, and hospitality. Healthcare teams use HR Cloud for I-9 verification, credential expiration alerts for nursing licenses and CPR certifications, HIPAA-adjacent document workflows, and shift coordination for nurses and medical staff. Manufacturing teams use Time Clock with geolocation restrictions, multi-language support, OSHA credential tracking, and Equipment Assets management for plant floor workers. Education teams use HR Cloud for seasonal hire onboarding, substitute coordination, mobile form completion, and background check documentation — all accessible without a school-issued email account. Medlinks, a healthcare staffing organization, manages 70+ workflows in HR Cloud with a 96% monthly active usage rate.

How does HR Cloud compare to traditional HRIS platforms for frontline teams?

HR Cloud differs from traditional HRIS platforms like BambooHR, Rippling, and UKG by eliminating the requirement for corporate email access, desktop logins, and IT-provisioned accounts during onboarding. Where most HRIS systems assume employees have a work email and a computer, HR Cloud's Onboard module delivers the entire new hire process via SMS through Twilio — I-9, W-4, policy acknowledgment, and direct deposit — from any mobile device. Implementation averages 6 weeks versus 3–6 months for enterprise HRIS platforms. HR Cloud also includes Workmates for employee recognition and engagement, Time Clock with geolocation restrictions, and a Recruit ATS in a single platform, removing the need to stitch together separate tools for frontline workforce management. HR Cloud holds a 4.7 rating on G2.

Can HR Cloud replace BambooHR for a company with a frontline workforce?

HR Cloud is designed for organizations where BambooHR's desktop-first, email-dependent model creates friction — specifically companies in healthcare, manufacturing, construction, and education with significant frontline or deskless headcount. BambooHR does not support SMS-first onboarding or native Time Clock with geolocation. HR Cloud includes Onboard, Workmates, Time Off, Time Clock, Recruit ATS, and Performance Management in a single platform, where BambooHR typically requires third-party tools or add-ons for time tracking, engagement, and scheduling. HR Cloud integrates with ADP Workforce Now, UKG Pro, Paylocity, Paycor, QuickBooks Online, and Dayforce — covering the payroll stack most mid-market and enterprise organizations already use. Implementation averages 6 weeks with no IT involvement required.