Manual Onboarding Is Why Good Hires Leave Early
HR Cloud’s employee onboarding software automates every step — before Day 1 and beyond — so your team stops chasing paperwork and starts seeing it get done. No more 11pm follow-up texts.
Osmose Utilities:7 hours saved per week. Behavioral Progression: 3× faster onboarding. Medlinks: 70+ workflows — zero IT involvement.
4.7/5 from 399 reviews
4.7 / 5 — 399 reviews
Trusted by industry leaders in every sector
The Problem
Manual Onboarding Fails Quietly, One New Hire at a Time
Email threads, paper packets, spreadsheets one person maintains. It works — until you have six locations and forty new hires a month.
Your Field Worker Doesn’t Have a Desk. Maya Meets Them on Their Phone.
For healthcare, retail, and construction teams onboarding 50 or more new hires per month, the completion gap isn’t a motivation problem — it’s a friction problem. Maya reaches new hires via SMS on any phone. No app download. No portal login. Just a text message with the next task.
Learn About Maya
HR receives real-time completion status in the dashboard.
What’s included
What Makes HR Cloud Onboarding Software Different
One platform covers every step — from pre-boarding to offboarding — without requiring IT or a migration from your current payroll system.
Workflows that run without you
Build it once per role. The system does the rest.
- If-then logic triggers tasks by role, location, or date
- Pre-boarding portal sent automatically on offer acceptance
- Offboarding workflows for IT, managers, and payroll
- Automated SMS, email, and Slack reminders
I-9, E-Verify, and every form — done before Day 1
New hires arrive ready. HR doesn't chase paperwork.
- I-9 and E-Verify integrated in the onboarding flow
- Custom PDF form mapping and e-signatures
- Mobile document capture — no scanner required
- Searchable document storage with audit trail
Your payroll system keeps running
No re-entry. No migration. No new system of record.
- ADP two-way sync — data moves automatically
- UKG Ready, Workday, Paylocity connectors
- ATS triggers that start onboarding from your hiring workflow
- Open API for any payroll or HRIS system
A Day 1 your new hire remembers for the right reasons
Self-service portal, mobile app, and custom welcome experience.
- Role-specific portal with branded welcome experience
- Mobile app included — works on any device
- Progress tracking visible to the new hire and HR
- New hire posts to Slack or Teams on Day 1
Compliance tracked automatically — not in a spreadsheet
License expiring next month? HR knows today, not when it lapses.
- Credential and license expiration alerts
- Compliance audit trails for every new hire
- GDPR and SOC 2 document handling controls
- Background check integration
One dashboard for every location
Real-time status across all sites — without calling anyone.
- Overdue task flags before Day 1 becomes a problem
- Progress tracking filtered by location, role, or hire date
- Scheduled reports delivered to your inbox
- Custom filtering for any org structure
Workflows that run without you
Build it once per role. The system does the rest.
- If-then logic triggers tasks by role, location, or date
- Pre-boarding portal sent automatically on offer acceptance
- Offboarding workflows for IT, managers, and payroll
- Automated SMS, email, and Slack reminders
A Day 1 your new hire remembers for the right reasons
Self-service portal, mobile app, and custom welcome experience.
- Role-specific portal with branded welcome experience
- Mobile app included — works on any device
- Progress tracking visible to the new hire and HR
- New hire posts to Slack or Teams on Day 1
How it works
Three Steps That End the Manual Follow-Up Loop
From offer acceptance to a fully-complete new hire record — in a workflow HR builds once and never touches again.
Customer results
Real Numbers From HR Teams Using HR Cloud Onboarding Software
See how businesses are streamlining onboarding, boosting engagement, and improving retention with Onboard. Real stories, real results.
“We now provide real-time workforce statistics and productivity reports that have helped us win more projects.”
Shirley Garcia | Auditing and Operations Administrator
96%
Monthly active usage
70%+
Mobile onboarding completion rate
70+
Workflows managed by HR, not IT
“Resulting in increased overall efficiency, finishing the onboarding process 3 times faster.”
Nicole Minard | CEO
30%
Improved data accuracy by 30% within three months.
8
Hours HR saves each week onboarding new hires
66%
HR efficiency improvement
“Onboard has helped us save so much valuable time and effort while increasing data accuracy.”
Kaylee Collins | HR Analyst
24%
Improved data accuracy by 24% within three months.
7
Hours HR saves each week onboarding new hires
65%
HR efficiency improvement
“One of the standout aspects of HR Cloud is its responsive and knowledgeable support team.”
Meghan | HR Coordinator
10,000+
Employees onboarded via HR Cloud
75%+
Mobile onboarding completion rate
80+
Workflows managed by HR, not IT
“We’re pleased with the results we’ve gained from HR Cloud’s solutions for recruiting, onboarding, and employee engagement.”
Michael Hawkins | Franchise Owner
97%
Monthly active usage
6
Weeks from kickoff to platform rollout
60%
HR efficiency improvement
Welcome to effortless onboarding
Watch how we automate paperwork, build your personalized portal, and guide new hires from offer to Day 1.
HR Cloud runs on top of your payroll system. Nothing gets replaced.
ADP Platinum Marketplace PartnerYour payroll system is excellent at paying people. It was not designed to give a new nurse at your third facility the same onboarding experience as the one at your flagship site.
Approximately 500 ADP Workforce Now customers run HR Cloud on top of their existing ADP environment. They kept ADP for payroll. They added HR Cloud for the experience.
Integrations
Turnkey integrations for seamless onboarding
Onboard delivers the best integrations with your trusted tools, simplifying onboarding and maximizing HR team performance.
Who This Is Built For
Is HR Cloud right for your team?
HR Cloud fits if your onboarding process is breaking under the weight of multiple locations, compliance requirements, and a workforce that does not sit at a desk.
More from HR Cloud
Onboard Is One Module.
HR Cloud Covers the Full Employee Lifecycle.
The same platform that handles Day 1 also handles what comes after.
OffboardThe Professional, and Productive Way to Say Goodbye
Simplify the offboarding process with our system, ensuring a smooth departure experience for employees and full compliance for your business.
RecruitHire the Best with Our Applicant Tracking System
Post jobs, evaluate candidates, and hire the best with our applicant tracking system.
Time-OffEasily Manage and Track All PTO, Vacation, and Leave Requests from One System
From calendar integrations to automatic notifications—and everything in between—HR Cloud® takes care of time-off for you.
Buyer’s Guide
How to Evaluate Employee Onboarding Software
Most platforms look similar on a demo. The differences that matter show up on Day 1, during a compliance audit, or when you are onboarding 50 people in one week.
Payroll integration depth
Look for native sync, not CSV exports. The right platform writes new-hire data directly to your payroll system — ADP, UKG, Paylocity — so HR never re-enters a record.
Built-in I-9 and E-Verify
Compliance features must be built in and kept current as regulations change. Ask what the audit trail looks like for a DOL investigator — not just whether the vendor has a compliance page.
Mobile access for frontline workers
If your workforce is hourly, field-based, or deskless, the platform must work on any phone without an app download. Email-dependent portals lose completion rates in non-desk environments.
Implementation time
Enterprise suites take 6–12 months. Mid-market organizations should expect 2–4 weeks. Ask for a reference from a company your size that went live recently, not a Fortune 500 case study.
Role-based workflow configuration
Different roles — RNs, field techs, retail managers — need different documents, training, and tasks. If IT must touch workflows every time a policy changes, that cost never appears in the demo.
Reporting and audit trails
Timestamped, searchable audit trails matter in a DOL audit or a Joint Commission review. Export-to-CSV is not a compliance tool. Verify what auditors can actually access and when.
What does onboarding software cost?
Mid-market platforms typically price at $6–$12 per employee per month, all-in. HR Cloud’s ADP Marketplace pricing bundles a flat $500 implementation fee for any company size with no additional setup costs. See HR Cloud pricing for current rates.
Total cost includes implementation, training, payroll integration, and support. Verify whether I-9/E-Verify, SSO, and payroll sync are included or billed as add-ons.
Best fit: frontline and mid-market
HR Cloud is purpose-built for organizations with 250–10,000 employees in industries with compliance-heavy or distributed workforces — healthcare, construction, utilities, retail, hospitality, and education.
See our guide to the 4 C’s of onboarding for a practical framework that structures onboarding to retain new hires past 90 days.
Frequently Asked Questions About Employee Onboarding Software
Every new hire deserves a Day 1 that works.
Book a 30-minute demo with an HR Cloud specialist. You’ll see the platform configured for your industry, your payroll system, and your headcount — not a generic walkthrough. Want the numbers first? See HR Cloud pricing.